Best software for seamless workflow aumation - Appy Pie

Why your business needs workflow automation software? [+ top 10 options]

Abhinav Girdhar
By Abhinav Girdhar | Last Updated on February 27th, 2024 11:41 am | 5-min read


Running any business involves a mammoth workload. The more your business grows, the more the number of details you have to focus on. No matter how capable and dedicated your team is, mistakes can happen and that can derail you from your path towards the goals you had set. It can even plunge the business into an economic crisis.*What is Workflow Automation - Appy PieFortunately, there is an excellent new way that lets you offload some of your mundane tasks to technology and helps you with the day-to-day procedural aspects of the business. This is where workflow software enters the picture. Workflow management or workflow automation gives a cogent and definitive structure to the work that flows from one employee to another, one system to another, your computer to the cloud, and back again. With clearly defined automated steps, this technology eliminates bottlenecks, manages breakdowns caused by communication lapse, and removes the possibility of human error. With workflow automation taking care of task routing, your team can focus on creativity and on ways to grow the business. Workflow management software are gaining ground among young entrepreneurs because they offer:
  • High level of efficiency
  • Improved productivity
  • Accuracy
  • Eradication of all possible errors and hence, reduction of operational costs
  • Accountability because there will be a specific person in charge of a particular part of the process
  • Better time management

Should you consider using workflow automation?

Many entrepreneurs wonder if they indeed require workflow management technology. Actually, it can help any business. If your work involves repetitive steps and you find yourself managing and keeping a track of myriad tasks with a plethora of worksheets, e-mails or even paper files, and vital tasks are ignored because your employees had not been informed due to a communication gap, then you should consider employing workflow automation technology for your business.

A few pointers on using workflow automation

There are different kinds of software that you can utilize to implement better workflow in your business. But before you do that, here are a few simple guidelines to help you make your workflow automation a success:

  1. Visualize the steps involved in running your business
  2. Manually prepare a flowchart delineating every aspect of your business, how you have delegated tasks and who is responsible for what. This will form the foundation of your workflow automation.

  3. Familiarize your employees with the software
  4. All your employees will be part of the chain created by workflow automation, hence they all need to be on board and learn how to use the technology.

  5. Monitor the workflow automation
  6. From time to time, you must assess your workflow automation because it will give you insights into areas where you can improve your business.

Selecting the Right Workflow Automation and Integration Tools

  1. Assessing Business Needs
    • Identify pain points: Encourage small businesses to assess their current workflow and identify areas that need improvement or automation.
    • Define goals: Help them define specific goals they want to achieve through workflow automation and integrations, such as time savings, improved collaboration, or streamlined processes.
    • Consider team dynamics: Understand the roles and responsibilities of team members and how they collaborate to determine the necessary features and functionalities.

  2. Researching Available Tools
    • Read reviews and comparisons: Suggest researching and reading reviews, comparisons, and case studies of different workflow automation and integration tools available in the market.
    • Consider scalability: Advise small businesses to choose tools that can scale with their growing needs, ensuring long-term compatibility and flexibility.
    • Evaluate user-friendliness: Emphasize the importance of user-friendly interfaces and intuitive workflows to ensure easy adoption and minimal training requirements.
    • Check customer support: Encourage businesses to consider the quality and availability of customer support provided by the tool's provider.

  3. Considering Integration Capabilities
    • Assess existing software: Advise small businesses to evaluate their current software stack and identify the key tools they use or plan to use in the future.
    • Check for pre-built integrations: Look for workflow automation and integration tools that offer pre-built integrations with popular software applications such as project management, CRM, and communication tools.
    • API and custom integration options: Highlight the importance of tools that provide APIs or custom integration options to connect with specific systems or internal software.
    • Evaluate data synchronization: Emphasize the need for seamless data synchronization and real-time updates between different tools to ensure smooth workflows and accurate information.

By guiding small businesses to assess their specific needs, research available tools, and consider integration capabilities, they can make informed decisions when selecting workflow automation and integration tools that align with their goals and support their remote work requirements.

Some examples of the best workflow software

There are multiple options for workflow software in the market, and it can be a challenge finding the one that fits you the best. We have curated a list of the best workflow software with their salient points. You can go through the list and see which one fits your need the best.

  1. Appy Pie Connect
  2. There was never a simpler way to automate the mundane aspects of your work and carry out workflow analysis. With Appy Pie Connect, you can effortlessly link all your apps for uninterrupted data sharing and exchange relevant information across all departments. You will get regular alerts when a new mail arrives or get notified on Slack regarding any new development on your ongoing projects. Essentially, since all your apps are linked, you will never miss any vital detail and information will flow seamlessly from one employee to another. You even get a free trial period to check out its properties and see whether it truly hits all the checks.Appy Pie Connect

  3. ProcessMaker
  4. ProcessMaker workflow software is an open-source tool and very popular for its budget-friendly pricing. It works on What You See Is What You Get (WYSIWYG) principle, which means it is transparent software. It can be incorporated in any industry, be it IT, healthcare, education or manufacturing. It is incredibly easy to use and even people who are not very tech-savvy can navigate through it easily. Notifications are worked into every step of the process so that everyone will always be in the loop.ProcessMaker- Appy Pie

  5. Pabbly Connect
  6. Pabbly Connect is a powerful software that can integrate applications from multiple niches like CRM, e-commerce, payments, etc. One striking feature of this automation software is that there is no restriction on the number of workflows as it allows you to create unlimited workflows even in the basic plan. Further, its user-friendly interface enables you to create automation in a few easy steps. Besides, you can set instant triggers to initiate the workflow, add conditions using path routers, import only the required data using filters to create smart and efficient automation. Moreover, Pabbly Connect is a very cost-effective option as you can create automatons with it for as low as $9/month.Pabbly Connect - Appy Pie

  7. Comindware Tracker
  8. This automated workflow software was launched to complement Comindware’s BPM (business process management) software and to simplify workflow processes. It is suitable even for the businesses that lack the most basic structure primarily because of its simple yet meticulous task and document-based functions. It can link mobiles with desktops. The option of on-premise deployment and secure cloud linking make it popular amongst financial and healthcare establishments. Comindware Tracker - Appy Pie

  9. Nifty
  10. For enhanced collaboration among your team, try Nifty workflow software. You can set up milestones, and manage your projects with Kanban type tasks that are connected to your milestones. At all stages of your project, Nifty gives you an eagle-eye view of how the work is progressing. You also get a team chat widget.Nifty - Appy Pie

  11. Freshservice
  12. Freshservice is a tailor-made workflow automation software for the IT industry’s service management. You can create approval workflows, assign tasks, keep a tab on the project, get timely alerts and set up multi-layered approvals. Apart from helping you with automation, it also allows you to keep an eye on SLA violation. What makes Freshservice all the more attractive is its uncomplicated drag-and-drop interface. Freshservice - Appy Pie

  13. Hive
  14. For simple streamlining of everyday tasks and bolstering communication among all levels of the team, use Hive workflow management software by integrating it with different apps across devices. It has all the necessary features, such as messaging, integrated mailbox, file sharing, resourcing and analytics. It also includes both cloud-hosted and on-premise deployment. Hive - Appy Pie

  16. Want to connect all your cloud or SAAS apps without any hitch? Try, one of the most effective workflow tools. From simple workflows to multi-layered complex ones spread across departments, accommodates it all. It has extensive mapping properties owing to its top-grade drag-and-drop feature, which makes it a very intuitive tool. It is high on security as well and offers both at rest and in transit data encryption. - Appy Pie

  17. Wrike
  18. Wrike is a cloud based workflow automation tool. It can integrate all the apps you need at the workplace, such as Slack, Dropbox, Adobe Creative Cloud and Salesforce. Managing a project, assessing progress and workflow analysis have never been this hassle-free.Wrike - Appy Pie

  19. Creatio
  20. With the amazing workflow software Creatio, you get to choose betwen cloud-based or premise-based deployment. Get a handle on lead generation and task assignment, and run all operations effortlessly in a cost-effective set-up. You can easily manage your company’s workflow online. Creatio - Appy Pie

  21. Integrify
  22. Integrity workflow management software is suitable for all mobile or desktop devices. This software is browser-based and provides workflow examples and painstakingly explains how you can set up your own workflow automation. Upgrades are available for businesses with special requirements. Integrify - Appy Pie

  23. Integromat
  24. Integromat is one of the most interesting workflow automation tools out there. This cloud-based platform offers a rather unique approach by making the task of integrating apps a highly visual experience. Featuring 500+ apps and 5,000+ modules. Integromat - Appy Pie


Amp up your team’s efficacy, meet all deadlines, and enhance communication and collaboration with workflow software. Tweak it according to your needs and let your business flourish. That was our list of workflow automation software that provide a seamless experience. Workflow automation software are getting more and more popular with each passing day. The ease they provide to both individuals and businesses who work on multiple software is unmatched. It is a good choice to reduce your workload. Before you go, do consider checking out Appy Pie Connect! It's a nifty software that will blow your mind away!

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Abhinav Girdhar

Founder and CEO of Appy Pie