The Best Time Blocking Apps

10 Best Time Blocking Apps for 2024

Neeraj Shukla
By Neeraj Shukla | January 19, 2024 6:41 am

Learning time management skills is essential in the demanding and fast-paced world of today. The top productivity tools are the ten time blocking apps that we've selected, each of which offers cutting-edge solutions to help you make the most of your waking hours. With features like task prioritization, automation, app integrations and collaborative capabilities, these apps go beyond traditional calendars and to-do lists. These apps are tailored to meet the specific needs of individuals who may be professionals who have to meet deadlines, students who need to balance their personal and academic lives, or anyone else who wants to be more efficient and organized. Come along as we examine the top ten time-blocking applications, which have the potential to completely change the way you manage your time and open the door to a more successful, productive, and orderly future.

The best time blocking apps

  1. Google Calendar
  2. Todoist
  3. Clockwise
  4. Clockify
  5. HourStack
  6. TickTick
  7. TimeBloc
  8. Sunsama
  9. TimeTree
  10. Plan

The top 10 free-time blocking apps compared

App Name Features User Experience Compatibility Pricing
Google Calendar - Scheduling, event management
- Integration with Google ecosystem
User-friendly, familiar interface Web, Android, iOS Free for basic use, G Suite for Business
Todoist - Task management, due dates, priority levels
- Collaboration and project management features
Intuitive and clean interface Web, Android, iOS, Windows, macOS Free version, Premium, Business plans
Clockwise - Meeting scheduling automation
- Time optimization, calendar analytics
Streamlines scheduling processes Google Calendar, Outlook, Microsoft 365 Pricing available on request
Clockify - Time tracking, project management
- Reporting and team collaboration
Simple and straightforward Web, Android, iOS Free version, Premium, Enterprise plans
HourStack - Time tracking, task management
- Visual scheduling, integration with other apps
Visual and easy-to-use Web, Android, iOS Free trial, Paid plans available
TickTick - Task management, reminders, calendar integration
- Collaborative features
Intuitive and feature-rich Web, Android, iOS, Windows, macOS Free version, Premium, Business plans
TimeBloc - Time tracking, project management
- Collaboration and team management features
Designed for team collaboration Web, Android, iOS Free trial, Paid plans available
Sunsama - Task management, calendar integration
- Team collaboration and productivity features
Focus on improving productivity Web, Google Calendar Free trial, Pricing available on request
TimeTree - Shared family/group calendar
- Event coordination and synchronization
Designed for group scheduling Android, iOS Free
Plan - Project management, team collaboration
- Task tracking and organization
Collaboration and planning-focused Web, Android, iOS Free trial, Paid plans available

  1. Google Calendar
  2. Google Calendar

    Google Calendar, a versatile and user-friendly calendar app, is part of Google's suite of productivity tools. It excels in scheduling and time management, offering customizable events, color-coding options, and shared calendars for collaborative planning. Users can set reminders, integrate them seamlessly with other Google apps like Gmail, and access them across devices, ensuring they stay organized and on track. Its simplicity, combined with powerful scheduling features, makes it ideal for both personal and professional use. Additionally, Google Calendar's integration capabilities with third-party apps enhance its functionality, making it a central hub for all scheduling needs.

    Key Features:

    • Integrates seamlessly with other Google services.
    • Color-coded events for easy organization.
    • Shared calendars for team collaboration.
    • Customizable event reminders and notifications.
    • Mobile app availability for on-the-go scheduling.

  3. Todoist
  4. Todoist

    Todoist stands out as a comprehensive task management tool, designed to help individuals and teams organize and prioritize their work efficiently. It allows users to create tasks, set deadlines, and categorize them with labels and filters for easy tracking. Todoist's collaborative features enable team members to share tasks and projects, while its intuitive interface ensures ease of use. The app integrates with various other tools, enhancing workflow efficiency. Its ability to sync across devices ensures that users have access to their tasks anytime, anywhere. Todoist's blend of simplicity and powerful task management features makes it a go-to app for productivity enthusiasts.

    Key Features:

    • Task management with prioritization.
    • Reminder and deadline notifications.
    • Project organization with subtasks and labels.
    • Integrates with various apps for streamlined workflow.
    • Available on multiple platforms including web, mobile, and desktop.

  5. Clockwise
  6. Clockwise

    Clockwise is an intelligent calendar assistant designed to optimize your work schedule. It focuses on reducing meeting conflicts and creating blocks of uninterrupted focus time, enhancing overall productivity. The app provides insightful analytics on how you spend your time, allowing for better time management decisions. It integrates with other digital calendars, bringing a cohesive view of your schedule. Clockwise also offers customizable settings to suit individual work preferences, making it a smart choice for professionals looking to balance their day effectively. Its automated scheduling and time optimization features set it apart as a forward-thinking tool for time management.

    Key Features:

    • Optimizes calendar to reduce meeting conflicts.
    • Focus on time management for productivity.
    • Analytics on time usage and meeting distribution.
    • Integrates with other digital calendars.
    • Customizable to suit individual work habits.

  7. Clockify
  8. Clockify

    Clockify is a time-tracking and reporting tool that caters to both individual freelancers and teams. It allows users to track billable hours using a timer or log past activities. With its comprehensive reporting features, users can analyze time spent on projects and tasks, making it easier to manage workloads and productivity. Clockify also includes a team dashboard for real-time project tracking and collaboration. Its simple interface, combined with powerful time-tracking capabilities, makes it a suitable choice for those needing to monitor work hours accurately. Additionally, Clockify's integration with numerous apps enhances its utility in various work environments.

    Key Features:

    • Time tracking with start/stop timer.
    • Detailed reporting and timesheet feature.
    • Team dashboard for project management.
    • Billable hours tracking and invoicing.
    • Integrates with over 50 web apps.

  9. HourStack
  10. HourStack

    HourStack presents a unique approach to time management by combining visual time blocking with task tracking. It allows users to allocate specific time slots for tasks, making it easier to stay on track and manage workloads effectively. The app integrates with popular productivity tools, enabling users to import tasks directly. HourStack's integrations and reporting feature provides insights into how time is spent, aiding in productivity analysis. Its intuitive drag-and-drop interface simplifies the process of scheduling and adjusting tasks. Designed for both individuals and teams, HourStack is ideal for those who prefer a visual and structured approach to time management.

    Key Features:

    • Visual time blocking for easy planning.
    • Integrates with popular apps (e.g., Asana, Trello).
    • Time tracking for personal and team tasks.
    • Reporting tools for productivity analysis.
    • Drag-and-drop interface for easy task management.

  11. TickTick
  12. TickTick

    TickTick is a versatile task management app that blends a traditional to-do list with a calendar view, providing a comprehensive picture of your tasks and schedule. It offers features like reminders, priority levels, and a built-in Pomodoro timer for focused work sessions. TickTick supports collaboration, allowing teams to share tasks and track progress. Its cross-platform capability ensures that your tasks are synced across all devices. The app’s customizability and user-friendly design make it suitable for a wide range of users, from individuals managing daily chores to teams handling complex projects.

    Key Features:

    • Task management with a built-in calendar.
    • Customizable reminders and recurring tasks.
    • Pomodoro timer for focused work sessions.
    • Cross-platform synchronization.
    • Collaboration features for team projects.

  13. TimeBloc
  14. TimeBloc

    TimeBloc is expertly designed to assist users in meticulously structuring their day, placing a significant emphasis on daily planning and the organization of routines. The app's design is both clean and intuitive, simplifying the task scheduling process and making daily planning accessible and straightforward. It advocates for disciplined time management, encouraging users to establish and adhere to consistent daily routines. One of TimeBloc's key features is its timely notification system, which helps users remain aligned with their planned schedules. The app's straightforwardness is one of its most appealing aspects, making it an ideal tool for those who desire to bring order to their day without the need for overly complex features often found in other time management applications.

    Key Features:

    • Focused on daily planning and routines.
    • Intuitive interface for easy scheduling.
    • Time blocking for structured task management.
    • Notifications to keep track of daily agenda.
    • Simplified view for day-to-day activities.

  15. Sunsama
  16. Sunsama

    Sunsama distinguishes itself as an advanced daily planner and task manager, especially noted for its ability to integrate seamlessly with popular project management tools such as Jira, Trello, and Asana. This integration feature enables users to aggregate tasks from various platforms, offering a consolidated view of their daily workload. By focusing on daily planning, Sunsama assists users in prioritizing their tasks, thereby facilitating efficient workload management and timely meeting of deadlines. The app's intuitive interface, coupled with extensive customization options, caters well to professionals seeking a methodical and organized approach to task management. Its blend of user-friendly design and powerful planning tools makes Sunsama an ideal choice for those aiming to enhance their productivity and streamline their daily planning processes.

    Key Features:

    • Daily planning and task organization.
    • Integrates with Jira, Trello, Asana, etc.
    • Calendar synchronization across platforms.
    • Task prioritization and goal setting.
    • Workflow customization to suit individual needs.

  17. TimeTree
  18. TimeTree

    TimeTree stands out as a versatile shared calendar app tailored for both personal and collaborative scheduling needs. Its strength lies in its adeptness at managing group schedules, thus making it a perfect fit for families, friends, and professional teams. The app offers the flexibility to create multiple calendars, allowing users to separate and manage different life and work aspects efficiently. One of its notable features is the built-in communication capability within the calendar, which streamlines coordination and event planning among group members. Additionally, TimeTree ensures everyone stays informed with real-time updates and is accessible on the go with its mobile app. This app is particularly appreciated for its user-friendly interface that simplifies the complexities of group scheduling and keeps everyone in sync.

    Key Features:

    • Shared calendar for group collaboration.
    • Multiple calendars for different aspects of life.
    • Works well for family, friends, and team scheduling.
    • Mobile app for real-time updates.
    • Communication features within the calendar.

  19. Plan
  20. Plan

    Plan is a task management and calendar syncing tool that offers a streamlined way to organize work. Its standout feature is the integration of task lists with calendar views, enabling users to see all their commitments and tasks in a single, unified interface. This approach simplifies workflow management, making it easier to track deadlines and appointments. Plan's analytical tools offer valuable insights into how time is spent, aiding in productivity enhancement and better project management. Designed for simplicity, its interface caters to those who need an uncluttered, yet effective, organizational tool. Whether for personal use or managing complex professional projects, Plan's clean design and comprehensive features make it an ideal choice for streamlining task management and enhancing overall efficiency.

    Key Features:

    • Integrates task management with a calendar.
    • Synchronizes with multiple calendars.
    • Analytics for productivity tracking.
    • Organizes work into projects for better focus.
    • Streamlines workflows with automation features.


In today’s competitive world, time management is paramount, and the right tools can make all the difference. These top time-blocking apps offer a blend of workflow automation and seamless integration, ensuring that you stay on top of your schedule and tasks. From managing meetings with Clockwise to organizing projects in Todoist, these apps go beyond basic calendars, enhancing productivity and efficiency. Whether you're a professional, student, or anyone looking to optimize their time, these apps are indispensable for streamlining your workflow and automating repetitive tasks. Embrace the future of productivity with these powerful tools and take control of your time like never before.

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Neeraj Shukla

Content Manager at Appy Pie