Best Event Management Software

15 Best Event Management Software or Platforms in 2024


Snigdha
By Snigdha | Last Updated on February 8th, 2024 7:44 am

In a world where seamless coordination is key, finding the perfect tool to orchestrate events can make all the difference. This blog delves into the top event management software solutions, exploring their features, functionalities, and how they revolutionize the event planning landscape. Whether you're organizing corporate conferences, weddings, or community gatherings, this blog will help you navigate the myriad options available. Once you have decided which event manager app you want to use, you can further take steps to make the app even better! All you need to do is set up meaningful app integrations with the best event management software using the best workflow automation software - Appy Pie Connect.

From streamlined guest lists to intricate scheduling, join us on a journey through the best software designed to elevate and simplify the art of event management

What is an Event Management Software?

Event management software is a powerful digital tool designed to streamline and enhance the process of planning, organizing, and executing events of varying scales and complexities. It serves as a comprehensive solution that consolidates multiple aspects of event coordination into a centralized platform, facilitating smoother workflows and improved efficiency for event planners and organizers. At its core, event management software encompasses a wide array of functionalities, including but not limited to:
  1. Task and Schedule Management: The best event management platforms enable the creation and management of timelines, tasks, and schedules essential for different phases of event planning, ensuring that deadlines are met and workflows remain organized.
  2. Registration and Ticketing: The best event management apps often offer online registration and ticketing solutions, allowing attendees to easily register for events and purchase tickets while providing organizers with tools to manage attendee information efficiently.
  3. Venue and Resource Management: From selecting suitable venues to managing resources like equipment, catering, and staffing, the best event management tools help in optimizing resource allocation and coordination.
  4. Communication and Marketing: They facilitate effective communication with attendees through email marketing, social media integration, and personalized messaging, helping to promote the event and engage with participants before, during, and after the event
  5. Analytics and Reporting: The top event management platforms often include analytics tools to track key metrics, gather feedback, and generate post-event reports, enabling organizers to assess the event's success and make informed decisions for future improvements.
  6. Overall, the best event management apps act as a comprehensive toolbox that empowers organizers to efficiently plan, promote, execute, and evaluate events, ultimately enhancing the overall event experience for both organizers and attendees.

15 Best Event Management Software

Event Management Software Description Pros Cons Pricing
Webex Events Virtual & hybrid events, robust engagement tools Networking, customization, interactive sessions Steeper learning curve, limited branding in basic plans Starts at $6,000/year
Cvent Comprehensive event lifecycle management Extensive features, attendee engagement, integrations Complex interface, pricing structure Pricing available upon request
vFairs Virtual event hosting emphasizing engagement Customizable environments, interactive tools Learning curve, limited customization in basic plans Pricing available upon request
Whova Event organization and attendee engagement User-friendly interface, networking tools Limited customer support, pricing tiers Pricing available upon request
Hopin Events Virtual and hybrid event hosting Diverse event formats, networking opportunities Higher pricing for advanced features, limited customization Pricing available upon request
Airmeet Virtual event platform focusing on interaction Audience engagement, user-friendly interface Limited branding options, pricing based on event size Pricing available upon request
Swoogo Emphasizes customizable event websites Flexible registration, branding options Learning curve, limited reporting Starts at $3,000/year
BigMarker Hosting online events with interactive features Versatile webinar tools, robust analytics Limited customization in lower-tier plans, higher pricing Starts at $79/month
InEvent InEvent is an event management software designed to help event organizers manage their events. Holistic attendee data report, access to live streams through mobile phone dial-In, engagement features, efficient customer support service that is available in several languages. To create particular customizations, you need to reach out to tech support. Starts at $6,000/year
Bizzabo Comprehensive event management and engagement User-friendly interface, mobile app Limited customization, pricing based on event size Starts at $7,500/year
EventCreate Simplified event website creation Intuitive website builder, customizable templates Limited advanced features, pricing based on event size Starts at $99/event
6Connex Specializes in immersive online event environments Customizable environments, interactive tools Complex interface, higher pricing for advanced features Starts at a few thousand dollars
Eventbrite All-in-one event management and ticketing User-friendly, ticketing, attendee experience Service fees, limited customization Pricing based on service fees, premium plans available
Splash Event marketing and management platform Branded event pages, marketing integration Complex customization, service fees Free plan available, premium plans vary
Eventcombo Comprehensive event management and engagement Event creation, ticketing, attendee engagement Service fees, limited customization Pricing based on service fees, premium plans available
    Elevate your event planning with the ultimate management platform. Access tools that enhance engagement, orchestrate flawless experiences and simplify organization. Find your ideal solution among the top platforms for a successful and memorable event.

  1. Webex Events (formerly Socio)
  2. Webex Events is a comprehensive event management platform tailored for virtual, hybrid, and in-person events. Offering a robust suite of tools, it facilitates seamless engagement, networking, and content delivery for various event types.
    Pros
    • Networking Features: Robust tools for fostering attendee networking and interaction within virtual environments.
    • Customizable Layouts: Allows event organizers to create personalized event spaces and layouts, enhancing branding and user experience.
    • Interactive Sessions: Supports interactive sessions, workshops, and presentations, promoting engagement among participants.
    Cons
    • Complex Setup: This may pose challenges for beginners due to its advanced functionalities, requiring time for familiarization.
    • Limited Branding Options: Lower-tier plans might offer limited branding opportunities within the platform.
    PricingWebex Events pricing can vary based on specific event requirements, customization, and additional features sought by the organizer. Customized pricing models may be available for large-scale events or those with specific demands.

  3. Cvent
  4. Cvent is an all-in-one event management platform catering to the entire event lifecycle, from planning and registration to attendee management and post-event analysis. It offers a comprehensive suite of tools and features designed to streamline event organization and enhance attendee engagement.
    Pros
    • Extensive Event Management: Provides a wide array of event management features, including registration, agenda management, and logistics coordination.
    • Attendee Engagement: Offers tools for networking, personalized agendas, and interactive sessions to boost attendee engagemen
    • Integration Capabilities: Integrates with various third-party tools and platforms, facilitating seamless data management and workflow integration.
    Cons
    • Complex Interface: The platform can be overwhelming for beginners due to its extensive functionalities, requiring time to navigate and master.
    • Pricing Structure: Cvent's pricing structure might be costly for smaller events, potentially limiting accessibility for budget-conscious organizers.
    PricingCvent typically operates on a tiered pricing model based on the scale and specific requirements of the event. Pricing is available upon request and may vary depending on the size of the event, features needed, and additional services desired.

  5. vFairs
  6. vFairs specializes in hosting virtual events, providing a versatile platform for creating immersive online experiences. It offers a range of features tailored to replicate physical event environments in a virtual space, facilitating interactive booths, live presentations, and networking opportunities.
    Pros
    • Customizable Environments: Allows for the creation of customizable and visually appealing virtual event environments, enhancing attendee experience.
    • Interactive Features: Provides tools for interactive booths, live presentations, chat functionalities, and networking sessions to engage attendees effectively.
    • Comprehensive Solutions: Covers various aspects of virtual event management, including registration, hosting, and analytics.
    Cons
    • Learning Curve: Users might require time to familiarize themselves with the platform due to its diverse and intricate features.
    • Limited Customization in Basic Plans: Lower-tier plans may have restrictions on customization options and features compared to higher-tier packages.
    PricingvFairs typically operates on a pricing model based on individual event needs and specifications. Pricing can vary significantly based on event size, features required, and additional services sought by the organizer.

  7. Whova
  8. Whova is an event management software designed to streamline various aspects of event organization, including attendee engagement, networking, and agenda management. It offers a suite of tools to enhance event experiences for both organizers and attendees.
    Pros
    • User-Friendly Interface: Provides a straightforward and intuitive interface for organizers and attendees, simplifying navigation.
    • Robust Networking Features: Offers tools for networking, private messaging, and community building among attendees.
    • Comprehensive Event Agenda: Facilitates easy access to event agendas, session details, and personalized schedules for attendees.
    Cons
    • Limited Customer Support: Some users may experience challenges with customer support response times or availability.
    • Pricing Tiers Based on Event Size: Pricing may be scaled based on the size of the event, potentially making it less accessible for smaller events with budget constraints.
    PricingWhova's pricing structure is typically tailored based on the size and requirements of the event. Costs can vary and might start from a few thousand dollars for smaller events, with larger events incurring higher fees. The platform may also offer tiered pricing models based on the scale of the event. Webex is a versatile platform suitable for businesses of all sizes, offering a suite of collaboration tools for virtual meetings, messaging, and content sharing. Its emphasis on security and scalability makes it a preferred choice for companies looking for a reliable and feature-rich collaboration solution, although smaller teams might find the higher-tier plans more costly.

  9. Hopin Events
  10. Hopin Events stands out for its versatility in accommodating various event formats and providing robust networking opportunities. It is a versatile platform tailored for hosting virtual and hybrid events, offering a range of interactive features to engage attendees and facilitate seamless event experiences.
    Pros
    • Diverse Event Formats: Provides a straightforward and intuitive interface for organizers and attendees, simplifying navigation.
    • Networking Opportunities: Provides tools for networking, group discussions, and one-on-one meetings to foster attendee interaction.
    • Ease of Use: Offers a user-friendly interface, simplifying event setup and management for organizers.
    Cons
    • Higher Pricing for Advanced Features: Some advanced functionalities might be available at higher pricing tiers, potentially limiting access for smaller events or budgets.
    • Limited Customization in Basic Plans: Lower-tier plans may have restricted customization options compared to higher-tier packages.
    PricingHopin Events operates on a pricing model that varies based on the specific requirements and scale of the event. Costs can start from a few thousand dollars for smaller events, with larger or more complex events incurring higher fees. The platform often offers tiered pricing based on the event size and features required.

  11. Airmeet
  12. Airmeet specializes in hosting interactive virtual events, focusing on providing tools for engagement, networking, and seamless event management within a virtual environment. Its emphasis on networking capabilities contributes to creating meaningful connections among attendees.
    Pros
    • Engaging Audience Interaction: Offers features like Q&A sessions, polls, and interactive sessions to enhance attendee engagement.
    • User-Friendly Interface: Provides an intuitive and easy-to-navigate platform for both organizers and attendees.
    • Networking Capabilities: Facilitates networking opportunities through breakout rooms and one-on-one meetings.
    Cons
    • Limited Branding Options: There may be limitations in branding and customization compared to other platforms, especially in lower-tier plans.
    • Pricing Based on Event Size: Costs might increase based on the number of attendees, potentially impacting budgets for larger events.
    PricingAirmeet's pricing structure is typically based on the specific needs and scale of the event. Costs can start from a few thousand dollars for smaller events, while larger events with more attendees or specific features might incur higher fees. The platform often offers tiered pricing models based on the event size and required functionalities.

  13. Swoogo
  14. Swoogo is an event management software that emphasizes customizable event websites, registration, and management tools, offering solutions for both virtual and in-person events. Its integrated solutions facilitate smoother event management processes.
    Pros
    • Flexible Registration Options: Provides customizable registration forms and ticketing solutions tailored to meet diverse event needs.
    • Customizable Branding and Templates: Offers options to personalize event websites, layouts, and templates to align with branding.
    • Integrated Solutions: Integrates with various tools and platforms, streamlining workflows and data management.
    Cons
    • Learning Curve for Customization: Advanced customization features may require expertise and time for users to fully utilize.
    • Limited Reporting Features in Basic Plans: Lower-tier plans might offer restricted access to comprehensive analytics and reporting tools.
    PricingSwoogo's costs can vary based on the event's scale, customization requirements, and additional features sought. The platform might offer tiered pricing structures with varying features at different price points.

  15. BigMarker
  16. BigMarker is an event management platform primarily focused on hosting online events, providing a range of tools for webinars, virtual summits, and interactive online experiences
    Pros
    • Versatile Webinar Tools: Offers a wide array of tools for hosting webinars, including live streaming, interactive polls, and Q&A sessions.
    • Robust Analytics and Reporting: Provides comprehensive analytics to track attendee engagement and event performance.
    • Integration Capabilities: Integrates with various third-party platforms and tools, enhancing flexibility and workflow integration.
    Cons
    • Limited Customization in Lower-Tier Plans: Lower-priced plans may have restricted customization options compared to higher-tier packages.
    • Higher Pricing for Advanced Features: Some advanced functionalities might be available at higher pricing tiers, potentially limiting access for smaller events or budgets.
    PricingBigMarker's pricing can vary based on the scale of the event, the number of attendees, and the specific features required. The platform might offer tiered pricing models with different features available at different price points. Contact the team for pricing details.

  17. InEvent
  18. InEvent is a dynamic event solution that has the ability to create, recreate and customize a variety of virtual, hybrid and in-person interactions ranging from Webinars, to live broadcasts, panel discussions, summits, networking sessions, conferences, and spanning across the pharmaceutical, educational, corporate, and event tech industries.
    Pros
    • It provides features such as registration management, ticketing, payments, promotion, and analytics. It also provides tools to help create, manage and promote events, including email campaigns, custom landing pages, and social media registrations.
    • InEvent also contains an API which allows developers to create custom integrations with their existing systems. You can integrate with Zapier, Marketo, ChatGPT, Intercom, Stripe, Salesforce, HubSpot, Interprefy, and more!
    • With the Virtual Lobby, you can bring your sessions, networking, sponsors, booths and meetings! Create multiple simultaneous breakout rooms, discover your branded venue and interact live with video for an engaging and unique experience.
    Cons
    • InEvent can be expensive, especially for larger events or organizations that require access to advanced features and customization options. Pricing may not be suitable for smaller budgets.
    • The platform may have a steeper learning curve, especially for users who are new to event management software. It can take time to fully understand and utilize all of its features effectively.
    • While InEvent offers a range of customization options, some users may find that they have limitations when trying to create highly specialized or unique event experiences. Customization might require more technical expertise.

    PricingInEvent pricing can vary based on specific event requirements, customization, and additional features sought by the organizer. The platform offers four pricing packages starting at US$ 6000.00/year for a single event. You can check more here.

  19. Bizzabo
  20. Bizzabo is an event management platform offering a comprehensive suite of tools for planning, organizing, and enhancing attendee experiences for both virtual and in-person events. Its focus on networking capabilities contributes to fostering meaningful connections among event participants.
    Pros
    • User-Friendly Interface: Provides an intuitive and user-friendly platform for both organizers and attendees, simplifying event management.
    • Robust Mobile App: Offers a feature-rich mobile app for attendees, facilitating easy access to event information and networking opportunities.
    • Networking and Engagement Features: Provides tools for attendee networking, personalized agendas, and interactive sessions to boost engagement.
    Cons
    • Limited Customization Options: There may be limitations in customization compared to some other platforms, particularly in lower-tier plans.
    • Pricing Based on Event Size: Costs might increase based on the number of attendees, potentially impacting budgets for larger events.
    PricingBizzabo's pricing can vary based on the scale of the event, features required, and additional services sought.

  21. EventCreate
  22. EventCreate is an event management platform that focuses on simplifying the process of creating and managing event websites with user-friendly tools and templates. It caters to organizers seeking an uncomplicated solution for creating event websites without extensive additional event management features
    Pros
    • Intuitive Website Builder: Offers an easy-to-use website builder with customizable templates, simplifying event website creation.
    • Customizable Templates: Provides a range of customizable templates, allowing organizers to personalize event websites to align with branding.
    • User-Friendly Platform Offers a straightforward and user-friendly interface, suitable for organizers looking for simplicity in event management.
    Cons
    • Limited Advanced Features: May lack some advanced functionalities compared to more comprehensive event management platforms.
    • Pricing Based on Event Size: Costs might vary based on the event's size and specific customization requirements.
    PricingEventCreate's pricing can vary based on the scale of the event and the additional features desired.

  23. 6Connex
  24. 6Connex stands out for its focus on creating highly customizable and immersive virtual environments. Its emphasis on interactive tools and comprehensive analytics makes it suitable for events aiming for a highly engaging online experienc
    Pros
    • Customizable Virtual Environments: Provides highly customizable and visually engaging virtual environments tailored to match event themes and branding.
    • Interactive Tools: Offers interactive features like live chats, webinars, gamification, and networking lounges to enhance attendee engagement.
    • Comprehensive Analytics: Provides detailed analytics and reporting tools to track attendee behavior, engagement, and event success metrics.
    Cons
    • Complex Interface: Advanced customization features might require time and expertise to fully utilize, potentially posing a learning curve.
    • Higher Pricing for Advanced Features Certain advanced functionalities might be available at higher pricing tiers, potentially limiting accessibility for smaller events or budgets.
    Pricing6Connex's pricing structure is typically tailored based on specific event requirements and scale. Costs can vary significantly, starting from a few thousand dollars for smaller events, with larger or more complex events incurring higher fees. The platform often offers tiered pricing models with varying features at different price points.

  25. Eventbrite
  26. Eventbrite is an all-in-one event management and ticketing platform designed for organizers to create, promote, and sell tickets for various events, including conferences, festivals, classes, and more.
    Pros
    • User-Friendly Interface: Offers a simple and intuitive platform for event creation, ticket sales, and attendee management.
    • Ticketing and Registration: Provides robust tools for creating and selling tickets, managing registrations, and attendee check-ins.
    • Promotional Features: Allows event promotion through social media integration, email marketing, and partner networks.
    • Attendee Experience: Offers an easy-to-use interface for attendees to discover events, purchase tickets, and access event details.
    Cons
    • Service Fees: Charges service fees for ticket sales, which may impact the overall cost for both organizers and attendees.
    • Limited Customization: The platform may have limitations in extensive customization options compared to more specialized event management platforms.
    • Eventbrite Branding: Free versions may include Eventbrite branding on event pages, which might not suit some organizers' preferences.
    PricingEventbrite's pricing structure includes the best free event management software for free events, and for paid events, they charge a service fee per ticket sold, typically a percentage of the ticket price. The platform also offers paid plans with additional features and customization options, with costs varying based on the event size, features required, and ticket sales volume.

  27. Splash
  28. Splash is an event marketing and management platform designed to streamline event planning, promotion, and attendee engagement for various types of events, from corporate gatherings to marketing events.
    Pros
    • Branded Event Pages: Provides customizable event pages, allowing organizers to create visually appealing and branded event experiences.
    • Attendee Management: Offers tools for managing guest lists, RSVPs, and attendee communications.
    • Marketing Integration Integrates with marketing tools for email campaigns, social media promotion, and analytics.
    • On-Site Event Tools: Provides tools for on-site check-ins and attendee engagement during the event.
    Cons
    • Complex Customization: Extensive customization might require technical expertise, potentially posing a learning curve.
    • Limited Ticketing Features: Might have limitations compared to specialized ticketing platforms in terms of ticketing options and fees.
    • Pricing: Pricing might be higher for advanced features, potentially impacting accessibility for smaller events or budgets.
    PricingSplash offers various pricing tiers, including a free plan with basic features. Premium plans, offering more extensive features and customization, are available at different price points, with costs varying based on the event size, features required, and additional services.

  29. Eventcombo
  30. Eventcombo stands out for its comprehensive set of event management tools covering creation, promotion, ticketing, and engagement. Its focus on networking and analytics contributes to creating more interactive and data-driven event experiences.
    Pros
    • Event Creation and Promotion: Offers tools for creating and promoting events through customizable event pages and marketing features.
    • Ticketing and Registration: Provides ticketing solutions, registration management, and options for discounts/promo codes.
    • Networking and Engagement: Facilitates attendee networking, communication, and engagement before, during, and after events.
    • Analytics and Reporting: Offers insights and analytics to track event performance and attendee data.
    Cons
    • Service Fees: Charges service fees for ticket sales, impacting overall costs for both organizers and attendees.
    • Customization Limitations: There may be limitations in extensive customization compared to specialized event management platforms.
    • Feature Accessibility: Some advanced features might be available at higher pricing tiers, potentially impacting accessibility for smaller events or budgets.
    PricingEventcombo's pricing includes service fees for ticket sales, usually based on a percentage of the ticket price. The platform also offers paid plans with additional features and customization options, with costs varying based on the event size, features required, and ticket sales volume.

Benefits of Using Event Management Software

Event management software provides numerous advantages that streamline and enhance the event planning and execution process. Here are five key benefits:
  1. Enhanced Communication: Event management software centralizes all aspects of event planning, from registrations and ticketing to schedules and communication. It streamlines workflows, automates repetitive tasks, and helps organizers stay organized by managing multiple event elements in one platform. This efficiency reduces manual work and minimizes the chances of errors.
  2. Enhanced Attendee Experience: These tools often include features that improve the attendee experience, such as easy registration processes, personalized schedules, and interactive event apps. Attendees can seamlessly register, access event information, network with other participants, and engage with event content, creating a more enjoyable and engaging experience.
  3. Data Insights and Analytics: Event management software provides valuable data insights and analytics. Organizers can track attendee behavior, engagement levels, ticket sales, and other metrics. These analytics help in assessing the success of the event, understanding attendee preferences, and making data-driven decisions for future events, ultimately improving event ROI.
  4. Streamlined Communication: Effective communication is pivotal in event planning. These platforms often offer communication tools like email marketing, social media integration, and in-app messaging, enabling organizers to communicate with attendees, sponsors, and partners efficiently before, during, and after the event.
  5. Cost and Time Savings: By automating processes, reducing paperwork, and streamlining tasks, event management software saves both time and money. It minimizes manual labor, reduces the need for multiple tools or systems, and optimizes resources, leading to cost-efficient event planning and execution.
  6. These benefits collectively contribute to creating more successful, engaging, and well-executed events while saving time, reducing stress, and enhancing overall event experiences for both organizers and attendees.

How to Choose the Best Event Management Software?

Selecting the perfect event management software can make or break your event. Discover the key considerations to ensure you choose the ideal platform for seamless event success.
  1. Identify Your Needs: Understand your event's specific requirements. Consider the event's scale, type, features needed (ticketing, registration, networking), and integration with existing systems.
  2. Ease of Use: Opt for user-friendly software that suits your team's skill level. A simple interface reduces training time and ensures smoother adoption.
  3. Features and Functionality: Assess the platform's features in detail. Look for tools relevant to your event, such as registration management, attendee engagement, ticketing, analytics, and marketing.
  4. Customization Options: Check for customization capabilities. A platform allowing branding, tailored event pages, and customizable workflows aligns better with unique event needs.
  5. Scalability: Ensure the software can scale according to your event's growth. It should accommodate increasing attendees, features, and complexities as your events expand.
  6. Integration Capabilities: Consider compatibility with other tools or systems your team uses. Seamless integration with CRM, email marketing, or payment processors can streamline workflows.
  7. Mobile-Friendly: Verify if the software offers a mobile app or has a responsive design. This enables attendees to access event information and engage easily via mobile devices.
  8. Support and Training: Evaluate available customer support, training resources, and assistance. A responsive support team and ample training materials aid in resolving issues efficiently.
  9. Security and Compliance: Prioritize software that ensures data security and compliance with relevant regulations (such as GDPR). Protecting attendee information is critical.
  10. Cost and ROI: Compare pricing structures and features across different platforms. Balance cost with the value and features offered to ensure the software aligns with your budget and delivers a good return on investment (ROI).
Considering these aspects will help you narrow down options and choose an event management software that best fits your event's unique needs, team capabilities, and long-term goals.

Conclusion

Choosing the right event management software is pivotal for event success. By understanding your event's needs, prioritizing ease of use, and assessing features like customization and scalability, you pave the way for seamless event planning. Integrating with existing systems, prioritizing mobile accessibility, and ensuring robust support and security further solidify the ideal choice. The right software not only streamlines processes but also enhances attendee experiences while optimizing costs and time. Making an informed decision ensures your event management tool aligns perfectly with your event's goals, setting the stage for memorable, efficient, and successful events time and again.

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Snigdha

Content Head at Appy Pie