Integrate Xero with Gmail

Appy Pie Connect allows you to automate multiple workflows between Xero and Gmail

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About Xero

Xero is a cloud-based accounting software platform for businesses from all sizes. It connects businesses with their bank, accounting tools, their accountant, payment services and third-party apps, so everything is securely available at any time, on any device.

About Gmail

Gmail is the free, web-based email service from Google. Gmail's mail storage, search, and conversation features save you time and keep your messages secure.

Want to explore Xero + Gmail quick connects for faster integration? Here’s our list of the best Xero + Gmail quick connects.

Explore quick connects

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Connect Xero + Gmail in easier way

It's easy to connect Xero + Gmail without coding knowledge. Start creating your own business flow.

  • Triggers
  • New Bill

    Triggered when you add a new bill. (Accounts Payable)

  • New Contact

    Triggered when you add a new contact.

  • New Payment

    Triggered when you receive a new payment.

  • New Quote

    Triggered when a new quote is created.

  • New Sales Invoice

    Triggered when you add a new sales invoice. (Accounts Receivable)

  • New Attachment

    Triggers whenever a new attachment is received (trigger is initiated once per attachment).

  • New Email

    Triggers when a new e-mail appears in the specified mailbox.

  • New Email Matching Search

    Triggers when you receive a new email that matches a search string you provide.

  • New Labeled Email

    Triggers when you receive a new email in a label.

  • New Starred Email

    Triggers everytime you receive a new email and Starmark it within two days.

  • New Thread

    Triggers every time a new thread starts.

  • Actions
  • Create Bank Transfer

    Transfers money between two bank accounts.

  • Create Bill

    Creates a new bill (Accounts Payable).

  • Create Credit Note

    Creates a new credit note for a contact.

  • Create New Quote Draft

    Creates a new quote draft.

  • Create Payment

    Applies a payment to an invoice.

  • Create Purchase Order

    Creates a new purchase order for a contact.

  • Create Sales Invoice

    Creates a new sales invoice (Accounts Receivable).

  • Create/Update Contact

    Creates a new contact or updates a contact if a contact already exists.

  • Create/Update Item (Product)

    Creates a new item or updates a item if a product already exists.

  • Create Draft

    Draft a new email message(but don't send).

  • Create Label

    Creates a new label.

  • Send Email

    Draft a new email message & send it.

How Xero & Gmail Integrations Work

  1. Step 1: Choose Xero as a trigger app and authenticate it on Appy Pie Connect.

    (30 seconds)

  2. Step 2: Select "Trigger" from the Triggers List.

    (10 seconds)

  3. Step 3: Pick Gmail as an action app and authenticate.

    (30 seconds)

  4. Step 4: Select a resulting action from the Action List.

    (10 seconds)

  5. Step 5: Select the data you want to send from Xero to Gmail.

    (2 minutes)

  6. Your Connect is ready! It's time to start enjoying the benefits of workflow automation.

Integration of Xero and Gmail


Xero is an online accounting software which is used widely by small businesses and freelancers. It is a cloud based accounting software which makes it easier for the user to track their business expenses and revenue.


Gmail is an email client developed by Google. It is the most popular emailing service used on the Internet. It has many features such as creating email groups, attaching files to emails etc.

Integration of Xero and Gmail

Xero released a new feature called ‘Add-ons’ which allows users to integrate their account with third party services such as Gmail and Dropbox. This feature enables users to access their Xero account directly from Gmail. After integrating with your Xero account, you can quickly send invoices, view payments and get notified on incoming payments.

Benefits of Integration of Xero and Gmail

The integration of Xero and Gmail has many advantages for the users. Some of these benefits are as fplows:

  • The users can easily log in to their Xero account from anywhere by using their Gmail credentials. They do not have to remember passwords for different accounts. All they have to do is sign in into their Gmail account and then they can access their Xero account via the “Add-ons” tab present in the left menu bar of a Gmail account.
  • The users can access their Xero account directly from the Gmail inbox where they can see the invoices that are due and reminders for upcoming invoices. This feature helps in reminding the users about overdue invoices which they might have otherwise forgotten. This can be especially beneficial for small businesses that do not have a human resource department to keep reminding them about pending invoices.
  • The users can also use various keyboard shortcuts such as “Ctrl+Shift+F” to generate a new invoice. This also saves time and effort by automating certain tasks within the Xero system which would have otherwise been done manually by the user.


Xero has developed an add-on feature which integrates their system with services such as Gmail and Dropbox. This new feature not only helps in saving time but also helps in making the accounting process simpler for small businesses that don’t have a human resource department to take care of these things.

The process to integrate Xero and Gmail may seem complicated and intimidating. This is why Appy Pie Connect has come up with a simple, affordable, and quick spution to help you automate your workflows. Click on the button below to begin.

Page reviewed by: Abhinav Girdhar  | Last Updated on March 14,2023 02:59 pm