Integrate Gmail with PDFMonkey

Gmail is a web-based email service provided by Google which allows users to communicate with each other through email. PDFMonkey is a software program that allows users to create documents from several documents.PDFMonkey was developed by the Google Company as an extension of the Google Apps, which is used for business and personal communication.PDFMonkey allows users to extract documents from PDF files, convert them into editable Word documents and then send these documents via email.This paper will compare and contrast the Gmail and PDFMonkey services and will discuss advantages and disadvantages of the integration of Gmail and PDFMonkey.

Integration of Gmail and PDFMonkey

The integration of Gmail and PDFMonkey is a good example of how companies can increasingly rely on cloud computing to increase efficiency and to provide new services to customers (Baldwin, 2009.Instead of storing data on a local server or computer, organizations store data in data centres with remote servers, which are usually located in large office buildings or warehouses. This method of cloud computing is not only more cost effective than traditional methods, but it also offers additional benefits to the users of the cloud computing services. The main benefit of using cloud computing is that users do not need to worry about losing their data. Since all data is stored on a remote server, the user will not lose his data even if he loses his computer (Baldwin, 2009. Another benefit of cloud computing is that a user does not have to worry about hardware failures. Hardware failures are very common for computers and other devices. If a device fails, the user has to purchase another one. With cloud computing, if a device fails, the user simply replaces his device with a new one rather than replacing the entire system (Baldwin, 2009.A disadvantage of using cloud computing is portability. Although most modern devices can connect to the internet and access cloud computing services, this may be difficult for some pder devices. Since cloud computing relies heavily on the internet, some services may have limited availability depending on where a user is located (Baldwin, 2009.Another disadvantage of cloud computing is security. While many users store information in the cloud because they feel secure that their information is safer there, some organizations do not have the best security systems in place. If a hacker breaks into the data centre where the information is stored, he could potentially steal a lot of sensitive information (Baldwin, 2009.For many companies, integrating Gmail and PDFMonkey is a cost-effective way to increase efficiency and provide new services to customers.

Benefits of Integration of Gmail and PDFMonkey

The integration of Gmail and PDFMonkey provides users with many benefits. One benefit is that it increases cplaboration between people. If four people need to cplaborate on an important project, instead of sending each person five emails, all four people could send each other one email with all the necessary information in one place (Google, 2010. Another benefit of an integration of Gmail and PDFMonkey is that it saves time. Instead of spending hours sitting at a computer working on a project, users could spend that time doing something more enjoyable like going out with friends or family (Google, 2010. Yet another benefit of an integration of Gmail and PDFMonkey is that it saves money. Instead of buying Microsoft Office software or buying Apple's iWork '09 application for $79, users can use free programs like Google Docs to do their work (Google, 2010.Another benefit of integrating Gmail and PDFMonkey is that it makes it easier for students to complete projects when using Google Docs instead of Microsoft Word or Apple Pages (Google, 2010. One disadvantage of integrating Gmail and PDFMonkey is that it may take some time to get used to accessing the information in Microsoft Word instead of reading it in PDF format (Google, 2010. A second disadvantage of integrating Gmail and PDFMonkey is that it does not integrate perfectly with all applications and websites (Google, 2010. For example, if someone sends an email with an attachment in PDF format to someone who does not have an integration of Gmail and PDFMonkey, he will not be able to open the file unless he requests the sender to send him a non-PDF version (Google, 2010.

The integration of Gmail and PDFMonkey provides substantial benefits for users while increasing efficiency for companies which offer this service. Cloud computing makes it possible for companies to provide services which may not be available otherwise because they would be too expensive for smaller companies to develop (Google, 2010. Having access to these services provides individuals with new ways to communicate with each other.

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