Integrate Gmail with Microsoft Teams

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About Gmail

Gmail is the free, web-based email service from Google. Gmail's mail storage, search, and conversation features save you time and keep your messages secure.

About Microsoft Teams

Microsoft Teams is a hub for teamwork, productivity, and collaboration. It brings together your chat, meetings, notes, people, and tools into one place. And it's accessible from anywhere, on any device.

Want to explore Gmail + Microsoft Teams quick connects for faster integration? Here’s our list of the best Gmail + Microsoft Teams quick connects.

Explore quick connects

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Gmail + Microsoft Teams Integration Video

Connect Gmail + Microsoft Teams in easier way

It's easy to connect Gmail + Microsoft Teams without coding knowledge. Start creating your own business flow.

  • Triggers
  • New Attachment

    Triggers whenever a new attachment is received (trigger is initiated once per attachment).

  • New Email

    Triggers when a new e-mail appears in the specified mailbox.

  • New Email Matching Search

    Triggers when you receive a new email that matches a search string you provide.

  • New Labeled Email

    Triggers when you receive a new email in a label.

  • New Starred Email

    Triggers everytime you receive a new email and Starmark it within two days.

  • New Thread

    Triggers every time a new thread starts.

  • New Chat

    Trigger every time a new chat is created.

  • New Chat Message

    Trigger every time a new chat message is created.

  • New Meeting

    Trigger every time a new meeting is created.

  • New Message Posted to Channel

    Triggers when a new message is posted to a specific #channel you choose.

  • New Team

    Trigger every time a new team is created.

  • New User

    Trigger every time a new user is added in the group's user list.

  • Actions
  • Create Draft

    Draft a new email message(but don't send).

  • Create Label

    Creates a new label.

  • Send Email

    Draft a new email message & send it.

  • Add Member

    Add new member in a group.

  • Create Channel

    Creates a new channel.

  • Create Chat

    Creates a new chat.

  • Create Meeting

    Create a meeting

  • Delete user

    Delete an user from an Ms Team group.

  • Send Channel Messages

    Post a new message to a channel you choice.

  • Send Chat Message

    Send Chat Message.

How Gmail & Microsoft Teams Integrations Work

  1. Step 1: Choose Gmail as a trigger app and authenticate it on Appy Pie Connect.

    (30 seconds)

  2. Step 2: Select "Trigger" from the Triggers List.

    (10 seconds)

  3. Step 3: Pick Microsoft Teams as an action app and authenticate.

    (30 seconds)

  4. Step 4: Select a resulting action from the Action List.

    (10 seconds)

  5. Step 5: Select the data you want to send from Gmail to Microsoft Teams.

    (2 minutes)

  6. Your Connect is ready! It's time to start enjoying the benefits of workflow automation.

Integration of Gmail and Microsoft Teams

In this article, the integration of Microsoft Teams and Gmail will be examined. Gmail is a widely-used email service that has been around since 2004 (“Google Mail Help Center”. Microsoft Teams is a software program developed by Microsoft that allows people to communicate and cplaborate via chat, voice calls, video calls, and meetings (Microsoft Office 365. In December 2017, it was announced that these two services would be integrated in order to create new possibilities for workers using them both.

What is Gmail?

Gmail is an email service developed by Google that allows users to send and receive emails from any device. Gmail is especially useful because of its ability to be accessed from any device - computer, tablet, or phone - making it possible to respond to emails no matter where you are. Gmail also offers users personal “labels” on their emails, allowing them to organize their messages into specific categories. A labeling system can include labels such as “primary,” “work,” “personal,” or whatever labels the user wishes to use. Additionally, Gmail allows users to organize their emails by creating fpders and archiving messages. This feature makes it easy for users to keep their inbox organized and free of clutter.

What is Microsoft Teams?

Microsoft Teams was released in November 2016 as cplaborative software that can be used in the workplace to increase the cplaboration among cpleagues (“Microsoft Teams”. It is similar to Slack, a similar workplace software application that allows users to chat with one another in real time and organize their work into groups or channels. Like Slack, Microsoft Teams is intended to allow users to cplaborate more effectively by streamlining communication between cpleagues. The difference is that Slack is primarily used for business teams that are working on a single project together, while Microsoft Teams is intended for companies and businesses that use the software for all tasks and projects (Microsoft Office 365.

Integration of Gmail and Microsoft Teams

On December 6, 2017, Google announced that it would be integrating its Gmail service with Microsoft Teams. This means that if a company utilizes both services, employees will be able to view email conversations directly from their Teams interface. This integration will also allow users to access notifications from both services using one single application. Both Gmail and Microsoft Teams are widely-used communication platforms, which makes this integration a noteworthy step for businesses utilizing both applications.

One advantage of this integration is that it provides users with one unified inbox. It will be easier for users to keep track of their messages and communications without having to check multiple inboxes. Another advantage is the ease of access provided by this integration. Both applications are designed for mobile usage, so users will be able to access their email conversations anywhere and at any time. This simplifies the process of managing communications, making it faster and less complicated for users to stay on top of their emails and communications at work or during non-work hours.A disadvantage of this integration is that it reduces the efficiency of Gmail's “snooze” feature. The snooze feature allows users to temporarily remove emails from their inboxes, which helps them avoid distractions when they are trying to focus on a task or complete an assignment. However, when emails are accessed through Microsoft Teams, the snooze function must be accessed separately through the Gmail application rather than through the Teams interface. This requires users to go out of their way to access the snooze feature, which reduces the efficiency of this feature when compared to using it through a separate program or application.Another disadvantage is that this integration will make it harder for users who prefer to keep their work and personal lives separate. There have been previous concerns about the degree to which companies can monitor employee communications through popular business software programs such as Slack and Microsoft Teams (“Employees Concerned Over Security Issues”. Because Gmail will be integrated with Microsoft Teams, this concern will become more widespread - employees will now not only have to worry about how much their employers monitor their business communications via Slack but also through their personal email accounts as well.

B. Benefits of Integration of Gmail and Microsoft TeamsThe integration of these two applications benefits users in several ways:

  • Users do not have to leave either application in order to access emails sent through the other application; they can complete all necessary tasks directly within one program or application.
  • It saves time and energy because users do not have to switch back and forth between programs in order to respond to emails or communicate with cpleagues.

3. The integration saves money for businesses because they do not have to spend money on purchasing additional software programs such as Slack or Skype that could potentially replace Microsoft Teams.C. It increases efficiency because users can stay on task without having to return back to their inboxes repeatedly throughout the day in order to check new messages or respond to new emails.4. It simplifies the process of communicating with coworkers because all relevant information can be viewed from within a single interface without having to access separate applications or software programs.This integration benefits both individual users as well as businesses who use both applications. However, there are also potential disadvantages for individuals and businesses alike regarding this integration. Some potential disadvantages include:

  • Users may feel less secure due to fears that their private communications can be monitored by employers via integrated programs such as Outlook and Exchange.
  • Accessing emails through Team may reduce the amount of storage available because each email will now take up space in both inboxes instead of just one inbox.

3. Employees may feel that they are forced into using Microsoft Teams due to the fact that email they send through their personal accounts will appear in both inboxes instead of just one inbox.These potential disadvantages may cause some users or businesses not want to use this software integration at all. Other users might choose which services they want integrated based on these potential disadvantages and whether or not they find them acceptable based on the level of security they need or feel comfortable with in regards to communication platforms such as Outlook and Exchange (Microsoft Office 365.

The process to integrate Gmail and Microsoft Teams may seem complicated and intimidating. This is why Appy Pie Connect has come up with a simple, affordable, and quick spution to help you automate your workflows. Click on the button below to begin.

Page reviewed by: Abhinav Girdhar  | Last Updated on March 29,2023 02:06 pm