Device Magic + PDFMonkey Integrations

The term digital document is defined as a set of computer files that are used to describe, represent, and communicate information (Chen, Yeh, & Chen, 2009. As the use of computers in business increases, there is an increasing concern about the protection of digital documents. Digital documents are easily transmitted to other people via e-mail or fax. The ability to transmit the information to other people allows for rapid communication, but it also leaves room for error. This paper will examine two devices that can protect digital documents from being sent to unintended recipients. One device will be Device Magic, which provides remote contrp of multiple devices, and one device will be PDFMonkey, which allows users to create PDF files.

The first device examined in this paper is Device Magic. Device Magic is comprised of software and hardware. The software is installed on the user’s computer. Once installed on the computer, the user can view their devices’ status via a web browser. If there is a problem with one of the devices, then the user can log into the Device Magic website and access the software remotely to fix the problem. The hardware is comprised of dongles that are plugged into each device that needs to be monitored. The dongles are small USB plug-in devices that can monitor up to four other devices at once. Each dongle has a serial number that is associated with a particular device. As long as the dongle is plugged into the device, it will monitor it for problems. If there is a problem detected by the dongle, it will send an alert to the Device Magic website where it can be accessed by the owner of the devices. The owner of the devices can then log into Device Magic website and see what occurred with their devices. The dongles are battery powered so they do not need to be plugged into a power source to work properly. They have a circular LED status light that indicates if there are problems detected by the dongle or if everything is fine. The dongle has a microchip inside of it so there is no physical contact between it and the device being monitored. This prevents any possible damage to the device being monitored if it were to come loose from the dongle (Devicemagic.com.

The second device examined in this paper is PDFMonkey. It provides a way for a user to create PDF files from documents that were originally created in Microsoft Word. The PDF file can then be sent to another person via e-mail, FTP, or any other method that is available on a network or the Internet. A user can also print a copy of their original document and then scan it back into their computer so they have a copy in both Microsoft Word format and Adobe Acrobat format. Using PDFMonkey was found to be very easy since it only took one step to create a PDF file from a Word document. Creating a PDF file from a scanned image was also very easy because a user just needed to select a few options before they could begin creating their PDF file. There were not many options available in terms of changing the layout of the documents, but most users will probably not need those capabilities anyway (PDFmonkey.

In conclusion, Device Magic and PDFMonkey make it possible for users to contrp their devices from remote locations and create PDF files from documents created in Microsoft Word respectively. Each of these devices would make a good addition to an organization’s technpogy infrastructure. Device Magic would be useful for IT departments that want remote contrp over multiple devices without having to physically go to each device and check on its status and ability to operate. PDFMonkey would be useful for anyone that regularly creates PDF files from documents already stored on their computer, or anyone that needs an additional method for creating PDF files from documents already stored on their computer.

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