How to Write a Resignation Letter? [With Resignation Letter Samples]

By Snigdha | Last Updated on February 25th, 2023 2:57 pm | 5-min read

After looking for a good job opportunity for a long time, you have finally found your dream job. All the paperwork is done, but now it is time to swallow the tough pill. Type in your resignation letter and send it. However, sending your resignation letter is not the first step of the transition. Have an honest conversation with your manager and give them your 2 weeks' notice. Following this, you must sit down and start drafting your resignation letter. There is great significance to the resignation letter format you pick and the content of your letter. It will decide how you leave the organization and how you spend the remaining time there. Hence, it is a good idea to draft the best resignation letter.

Resignation Letter Format - The Basics

You don’t have to go all out right at the beginning! It is perfectly acceptable to keep things simple and start by mentioning the position you are resigning from and the dates. If you really want to keep things crisp and efficient, you can avoid mentioning the reason for your resignation. In this case, it might be a good idea to discuss it with your manager.

Resignation Letter Example

Dear [Manager’s Name], Kindly consider and accept this letter as official notification of my resignation from the position of [designation] with [Organization Name]. My last working day will be [date of your last working day — typically two weeks from the date you give notice]. . . . Sincerely Joanna Smith

Resignation Letter Format - Expressing Gratitude

Since you have spent some time with your current employer and the people in the organization, it is a good idea to express your gratitude. While thanking the organization for the opportunity, you can mention the things you enjoyed learning and doing as a part of your responsibilities with them. Whether you feel elated or just a little sad about leaving your current employer, you must leave on pleasant terms and remember the good things. Not only is it the right thing to do, but it also leaves you some scope to find future references or recommendations.

Resignation Letter Example

Dear Team, I would like to thank you sincerely for the opportunity to work as a [Designation] for the past [time you’ve been employed in the role]. I’ve enjoyed and appreciated the opportunities I’ve had to [said responsibilities] and learn [your learnings], which I will take with me throughout my career. . . . . Sincerely Maya Andrews

Resignation Letter Format - Formal Hand-Off

Let your employers and the team know that you are willing to lend a hand before leaving. Let them know, but you do not have to get into too many details. One thing to remember is - you must never promise something that you cannot deliver. In a few short sentences, let the organization know that you will be happy to help make the transition smooth. This is a great way to let the company know that you have a clear intent to leave on great terms.

Resignation Letter Example

Dear [Manager Name] . . . . In the last two weeks of my employment, I’ll be happy to wrap up my duties and train other team members or my replacement for a smoother transition. Please feel free to let me know if there is anything else I can do to help with the handover process. . . . . Sincerely Dana Matthews

Example Resignation Letters

To make things easier, we have compiled a few simple resignation letter samples while leaving you enough flexibility to create the best resignation letters.

Resignation Letter Template #1

Dear Ms. Jana Charles, Please consider this as my formal resignation letter from Smith & Jones Company. My last working day would be [final day of work], i.e., two weeks from today. I thank you for all your support and the great opportunities I got during my time here at Smith & Jones Company. I deeply appreciate the valuable experiences I have acquired here. It was a great pleasure working with you and the entire team. Please let me know if there is anything I can help with, during this transition and make it a smooth process. I wish you and everyone at Smith & Jones all the best for the future. Best wishes Charlotte Adams

Resignation Letter Template #2

Dear Marianne, I am writing this email to let you know of my decision to resign from the post of operations assistant manager with Smithsons & Co., effective two weeks from the date of this email. The past 3.5 years have been a valuable and enriching experience for me. I am grateful for the opportunities you, Adam, and the rest of the team gave me to learn and grow. I greatly value all the professional relationships I've developed here. I wish you, the team and the organization all the best for future. Please don’t hesitate to let me know if there is any way I can make the transition process smotther. I hope that we stay in touch. Sincerely, Katelyn Simons

Resignation Letter Template #3

Dear Ms. Jones, I would like to resign from my current post as the office manager with A. M. Enterprise. I understand that I need to serve two weeks notice as a part of my contract, but I would like to request for an early relieving, effective immediately for an urgent personal reason. Please let me know how I can help with the transition and hand-off process. I would like to thank you for the opportunity to work with you and the team. I offer my sincere apologies for the abrupt situation and any inconvenience that may emerge because of this decision. Sincerely, Meredith Shore

Resignation Letter Template #4

Dear Jennifer, With this email I would like to let you know that I will be resigning from my position of Customer Support Executive effective October 9, 2022. Though I have thoroughly enjoyed my time at Zorba Tech Inc., I have decided to pursue my goal of setting up my own business. I remain thankful for the opportunities you and the team offered me. These have motivated me to grow as a professional. It was great working for such a wonderful company and team for the past 3 years. If I can be of any help during this transition, please do not hesitate to let me know. Sincerely, Michelle Carmichael You can use any of these resignation letter templates and edit them according to your specific experiences, relationships, and the culture of the organization.

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