6 Best Free Invoice Software for Businesses in 2023

By Snigdha | Last Updated on June 2nd, 2024 10:52 am

Invoicing can be a time-consuming and cumbersome task, but it's a critical part of running a successful business. Fortunately, there are numerous free invoicing software options available in 2023 to streamline the process and help you get paid faster. The global market for e-invoices is predicted to cross $25 million by 2027 (Source). In the blog ahead, we'll explore the top free invoicing tools, considering various business needs and preferences, to help you find the perfect fit. Not only can the best invoicing software make your billing processes efficient and error free, but also cut down on a lot of time and money by implementing workflow automation using Appy Pie Connect.

What makes the best free billing software?

When it comes to identifying the best free billing software, it's essential to consider the unique qualities that separate one solution from another. In the world of invoicing tools and software, a one-size-fits-all approach simply doesn't apply. Every business, whether it's a freelance endeavor, a small startup, or a growing enterprise, has distinct needs and expectations. To truly make a mark, the best free online invoice software must excel in several key areas:

  • Value of the Free Plan: The best free invoice software goes beyond mere marketing gimmicks. It offers a genuinely valuable free plan that doesn't leave users feeling pressured to upgrade to a paid version. It should provide comprehensive features and capabilities, ensuring that users can manage their billing needs effectively without hidden costs or limitations.
  • Customization Abilities: Your brand identity is a vital part of your business. Therefore, the best free invoice app allows you to customize your invoices. This customization extends to adding your brand colors, logo, and other branding elements. A unique and professional-looking invoice not only represents your business but also instills confidence in your clients, making them more likely to pay promptly.
  • Robust Reporting Tools: Understanding the financial health of your business is paramount. The best invoicing software provides robust reporting features that offer insights into your income, expenses, and overall financial performance. With detailed reports, you can make informed decisions and chart a successful path forward for your business.
  • Recurring Billing Capabilities: Efficiency is crucial in any business, especially when it comes to repetitive tasks like billing. For businesses that rely on subscription-based models or retainers, the best invoicing software should offer recurring billing functionality. This feature allows you to automate billing processes, saving you time and ensuring that you never miss a payment.
  • User-Friendly Experience: Regardless of your technical expertise, the best free invoice app for iPhone and Android both should be user-friendly. It should offer an intuitive interface that simplifies the billing process. A straightforward, easy-to-navigate design ensures that you can create, manage, and send invoices without unnecessary complications.
  • Integration Capabilities: We are a part of an interconnected business world, the ability to integrate with other essential tools and software is a significant advantage. The best invoicing software should support integrations with payment gateways, accounting software, and other applications that enhance your workflow.
  • Trust and Security: Security is non-negotiable when dealing with financial transactions and sensitive client data. The best invoice generator prioritizes the security of your financial information and offers a level of trust that reassures both you and your clients.
  • Mobility and Accessibility: In a world where business happens both in and out of the office, mobility is essential. The best free invoice software should be accessible from various devices, including smartphones and tablets, allowing you to manage your invoicing tasks from anywhere at any time.

The best free online invoice software is not a one-size-fits-all solution. It should offer substantial value without hidden costs, empower you to customize invoices, provide comprehensive reporting, support recurring billing, maintain user-friendliness, offer integration possibilities, prioritize security, and ensure accessibility. These attributes collectively make it a standout tool that caters to the diverse needs of businesses, making billing processes more efficient and effective.

Best Free Invoice Apps

We are now aware of the critical aspects to consider while choosing the best free online invoice software. In this section, we'll explore the top contenders for the title of the best free invoicing software in 2023, list their features and highlight their pros and cons.

  1. Wave (Web, iOS, Android)
  2. Top Features:
    • In addition to invoicing, Wave offers a complete accounting suite, including expense tracking, bank account connectivity, and financial reporting.
    • Wave includes a native payment processor, allowing you to accept payments directly through the platform.
    • Automated bookkeeping categorizes transactions and eliminates duplicate entries, making financial management more efficient.
    • User-friendly interface, even on mobile devices.
    • Full suite of accounting features.
    • Built-in native payment processor.
    • Limited invoice customization options.

    Wave offers an intuitive invoicing experience and connects seamlessly with your bank account for expense tracking, invoicing, and detailed reports. It's an excellent choice for growing businesses. In fact the app integrations with Wave make it even more useful for all businesses.

  3. PayPal (Web, iOS, Android)
  4. Top Features:
    • PayPal is a widely recognized and trusted payment platform, instilling confidence in clients.
    • PayPal Invoicing is user-friendly and straightforward, making it easy to create and send invoices.
    • Integrated payment processing allows you to receive payments directly within PayPal.
    • Trusted and recognizable name.
    • Easy-to-use platform for payments and invoicing.
    • Familiarity with clients.
    • Limited features compared to some competitors.

    PayPal Invoicing is straightforward and convenient, making it a reliable choice for basic invoice creation and payment processing. While it lacks some advanced features, its simplicity and trustworthiness can be appealing. Limitations in PayPal invoicing can be overcome easily by integrating PayPal with other apps on Appy Pie Connect.

  5. Zoho Invoice (Web, macOS, Windows, iOS, Android)
  6. Top Features:
    • Zoho Invoice is quite versatile and offers a wide range of features, including estimates, contract signing, retainer billing, and more.
    • Robust automation workflows enable you to set up detailed automation rules, such as applying discounts or sending payment reminders.
    • Zoho Invoice provides a customer portal where clients can view their outstanding invoices, payments made, and available credits.
    • Versatile and feature-rich, including a customer portal.
    • Robust automation workflows.
    • Detailed customer profiles.
    • Requires a separate payment processing tool (e.g., PayPal).

    Zoho Invoice offers an extensive set of features, including estimates, contract signing, retainer billing, and more. Its automation capabilities and customer portal make it a standout choice. You can also explore Zoho Invoice integrations through Appy Pie Connect to expand its native capabilities.

  7. Square (Web, iOS, Android)
  8. Top Features:
    • Square seamlessly integrates online and offline invoicing, allowing you to accept payments in person with a smartphone swiper.
    • Square offers robust inventory management features for both products and services.
    • You can easily set up and manage recurring invoices, saving time for subscription-based businesses.
    • Seamlessly integrates online and offline invoicing.
    • Robust inventory management.
    • Accepts in-person payments via smartphone.
    • Limited reporting options.

    Square is the ideal choice for businesses looking to unify online and brick-and-mortar invoicing. It excels in inventory management and supports recurring invoices. You can also explore numerous useful Square integrations available on Appy Pie Connect to make the whole process more efficient and smooth.

  9. Invoice Home (Web, iOS, Android)
  10. Top Features:
    • Invoice Home provides numerous professionally designed invoice templates to choose from.
    • The app allows you to save customer, product, and service details for quick and easy reuse.
    • Invoice Home offers a simple and user-friendly interface for straightforward invoice creation.
    • Offers a wide range of professionally designed invoice templates.
    • Saves customer, product, and service details for easy reuse.
    • Simple and user-friendly.
      Limited advanced features and reporting.

    Invoice Home simplifies invoicing with its user-friendly interface and a plethora of beautifully designed invoice templates. It's perfect for those who need a straightforward invoicing solution.

  11. Paymo (Web, macOS, Windows, iOS, Android, Linux)
  12. Top Features:
    • Paymo seamlessly integrates time tracking, project management, and invoicing in one tool.
    • You can easily select billable projects and add them to invoices, streamlining billing for time-based projects.
    • While the free plan has limitations, Paymo offers affordable upgrade options for more extensive usage.
    • Combines time tracking, project management, and invoicing.
    • Easy integration of tracked time into invoices.
    • Affordable upgrade options.
    • Limited reporting and visual customization.

    Paymo is the go-to choice for businesses billing clients for time-based projects. Its integration of time tracking and invoicing streamlines the billing process. It is a good idea at this point to look into app integrations with Paymo available on the app integration platform Appy Pie Connect.

Each of these invoicing apps has its unique set of features, catering to various business needs and preferences. Depending on your specific requirements, you can choose the one that aligns best with your invoicing and billing processes.


Choosing the best free invoicing software ultimately depends on your unique business needs and preferences. Each of these tools has its strengths and weaknesses, catering to different aspects of the invoicing process.

Whether you prioritize user-friendliness, automation, brand customization, or specific invoicing features, there's a free invoicing software out there that can simplify your invoicing workflow.

In conclusion, the key to successful invoicing is finding the software that aligns with your business requirements. Explore these options, test them out, and select the one that makes your invoicing process a breeze. Remember that while the software itself is free, transaction fees may apply when accepting payments.

By utilizing the best free invoicing software, you can save time, maintain professionalism, and ensure you get paid promptly, allowing you to focus on what truly matters—growing your business.

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Content Head at Appy Pie