5 Best Email Parser Software 2023

By Snigdha | Last Updated on May 22nd, 2024 11:57 am

Your email inbox serves as a hub for various types of data, from important leads to invoices and survey results. However, this valuable data can become lost among marketing mailers, newsletters, shipping notifications, and spam. To harness the true potential of this data, you need an efficient email parsing tool that can extract and organize it, making it accessible for other applications. In this blog, we'll explore the best email parser software available in 2023 to help you make informed decisions about automating your email data extraction using app integration platforms like Appy Pie Connect.

What Makes a Great Email Parser Software?

Selecting the best email parsing tool is crucial for streamlining your data management. The top email parser software exhibit the following key features:

  1. Accurate Data Extraction: These tools excel at extracting specific information from emails and their attachments. This can be achieved through custom rules, predefined templates, automated scanning, or advanced AI models to ensure reliable data extraction.
  2. User-Friendly Setup: While some technical expertise may be required, the software should be user-friendly, offering intuitive interfaces and helpful onboarding resources. Familiarity with features like regular expressions (regex) can enhance your parsing experience.
  3. Data Integration: The top email parsers don't just stop at data extraction; they seamlessly integrate with other applications, allowing you to send data to your preferred destinations, such as accounting software or CRM systems.
  4. User Experience: A pleasant user experience, including tips, tutorials, and an appealing interface, can significantly enhance the usability of email parsing software, making it accessible to a broader range of users.

Best Email Parsing Tools 2023

After the discussion about what makes the best email parsing tool, let's dive into the best email parser software options available in 2023.

  1. Mailparser (Web) - Best for Quick Rule Setup
  2. Top Features:
    • Accurate Data Extraction: Mailparser can extract specific information from email components such as subject lines, email bodies, recipients, headers, and various attachment formats (PDF, XLS, CSV, TXT, DOCX, etc.).
    • User-Friendly Interface: It offers an intuitive interface, making it easy for users to set up rules for data extraction.
    • Integration with Appy Pie Connect: Mailparser seamlessly integrates with Appy Pie Connect, enabling automated data transfers to thousands of other applications.
    • Custom Rules: Users can create custom rules for parsing emails based on their unique requirements.
    Pricing: Free for up to 30 emails/month; Starting from $39.95/month for the Professional plan (500 emails/month).
  3. Parsio (Web) - Best for AI Features
  4. Top Features:
    • Template-Based Parsing: Parsio provides template-based parsing for emails and attachments, ensuring accurate data extraction.
    • AI-Powered Parsing: It offers AI-powered parsing for PDFs and scanned document images, making it effective for invoices, receipts, business cards, ID documents, W-2 forms, and more.
    • Modern User Interface: Parsio boasts a user-friendly and modern interface, simplifying the setup process.
    • Contact Details Extraction: Users can optionally extract contact details from email signatures.
    • Integration with Other Apps: Parsio integrates with various applications, including Slack, Shopify, and Zapier, for automated data processing.
    Pricing: Free for up to 30 credits/month; Starting from $49/month for the Starter plan (1,000 credits/month).
  5. Email Parser (Windows, Web) - Best Native Windows Tool
  6. Top Features:
    • Windows Application: Email Parser is available as a native Windows application, offering robust local file support and direct connections to email services like Gmail, Exchange, and POP/IMAP servers.
    • Local File Storage: It allows direct pushing of email data to Excel spreadsheets, CSV files, and text documents on your computer.
    • Scripting Support: Users with coding skills can leverage local PowerScript and C# scripting for advanced data manipulation.
    • Web Version: The web version provides a customizable mailbox for email forwarding.
    • High Control: While it requires manual rule setup, it offers high levels of control for advanced users.
    Pricing: Web app at $24/month; Windows app at $145/year.
  7. Parseur (Web) - Best for Processing Various Attachment Formats
  8. Top Features:
    • Wide Attachment Format Support: Parseur excels at extracting data from various attachment formats, including word processing files like ODT, RTF, Apple Pages, and WordPerfect, in addition to common formats.
    • Post-Processing: It supports post-processing using Python scripts and OCR for parsing images and screenshots.
    • Template Library: Parseur offers templates for processing emails from common services, simplifying rule setup.
    • Integration with Appy Pie Connect: It seamlessly integrates with Appy Pie Connect for automated data transfer to numerous applications.
    • High Customizability: Users can tailor parsing rules to their specific needs.
    Pricing: Free for up to 20 documents/month; Starting from $39/month for a plan with 100 credits/month.
  9. SigParser (Web) - Best for Automatically Extracting Contact Information
  10. Top Features:
    • Contact Information Extraction: SigParser specializes in automatically extracting contact information from email signatures.
    • Continuous Scanning: It can continuously scan new emails for contact details, making it ideal for CRM and contact management.
    • App Integration: SigParser can integrate with various apps, including CRM and email marketing tools, for efficient contact data handling.
    • Free Version: Offers a free version for processing the last 90 days of emails.
    • Paid Subscription: A paid subscription enables daily email processing for ongoing contact data extraction.
    • Pricing: Free for the last 90 days of emails; Starting from $19/month (billed annually) for daily email processing.


Choosing the best email parser software in 2023 depends on your specific needs and preferences. Whether you prioritize ease of use, AI capabilities, native applications, support for various attachment formats, or contact information extraction, there is an email parsing tool tailored to your requirements. By evaluating these options, you can find the perfect email parser to streamline your data management processes.

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