What is a Pay Stub? [Top 7 Free Pay Stub generators – 2022]

By Snigdha | August 1, 2022 2:29 pm

If you are like most other small businesses, you do not have the budget to get a payroll processing company on board. It also means that you must process payroll manually. To do so, you must first understand the laws of the state and find your employer identification number. Then you need to calculate the number of employee hours and manage deductions. Finally, as a part of the process, you must provide pay stubs for your employees. These pay stubs can help your employees keep a record of their financial information and help you maintain your payroll records.

Instead of creating these pay stubs manually, you can use a pay stub generator. Ahead in the blog, I have compiled for you a list of the top free paystub generators.

What is a paystub?

A pay stub or a paycheck stub is an attachment to a paycheck that has all the details of the employee’s salary and YTD earnings. The pay stub could be physical or electronic, depending on how the employees were paid.

What does a pay stub look like?

The pay stub typically would include details of the employees’ income so that they can understand their compensation. The details would include their pay rate and gross earnings per pay period. It also includes any deductions like income tax and any other employee benefits.

What information should be included on a paystub?

After researching numerous paystub templates, I have compiled a list of suggested items you can add to your pay stub.

  • Pay Date and Pay Period

    The pay date is the day the employee gets paid, and the pay period is the time duration that the pay date covers.

  • Gross Wages

    Gross wages are the total amount of money paid to the employee before deductions. They typically include salary, hourly wages, overtime wages, double-time wages, holiday pay, vacation pay, commissions, tips, bonuses, and expense reimbursements.

  • Hours Worked

    Whether the employees work on an hourly basis or are salaried, the pay stub should indicate the number of hours the employee worked during the pay period.

  • Pay Rate

    For hourly employees, it is the regular hourly rate, and for salaried employees, it is the salary amount due for the pay period.

  • Pretax and After-Tax Deductions

    The pretax deductions like traditional 401(k) contributions and Section 125 health insurance premiums are deducted from the gross wages before the taxes are deducted. After-tax deductions like Roth 401(k) contributions and wage garnishments are deducted from gross wages after taxes. The idea is to mention pre and after-tax deductions separately on the pay stub.

  • Taxable Wages

    The part of the pay subject to taxation is the taxable wage. This is the pay you get after pretax deductions from the gross wages and does not include after-tax deductions.

  • Taxes

    Taxes include federal income tax, social security tax, medicare tax, and applicable state and local taxes deducted from the taxable wages.

  • Year-to-Date Wages and Deductions

    Year-to-date wages or YTD wages are the total money earned by the employee so far for the year, and the YTD deductions are the total money deducted for the year.

  • Net Pay

    This is the pay an employee takes home after all the deductions and taxes.

  • Paycheck Adjustments

    This includes adjustments like retroactive pay or deductions for an overpayment made to the employee’s wages.

Top 7 Free Paystub Generators

  1. CheckStub maker

    The CheckStub maker is an online paystub maker that can help you manage your company’s payroll and create employee stubs. You can add all the company details, employee data, payment details, and even your brand logo to the pay stub generator. The platform lets you do more than just create paystubs. You can calculate salaries and automate calculations for deductions, taxes, bonuses, and more.

  2. Shopify pay stub generator

    Shopify’s free paystub maker lets you create paystubs and print them quickly with this powerful online paystub maker. The pay stub generator from Shopify is perfect for creating paystubs that look professional and can be printed quickly and easily.

  3. Wix Pay Stub Generator

    The pay stub generator tool from Wix lets you create paystubs and customize them to your unique requirements. Like all other Wix tools, the online paystub maker is easy to use. The paystubs you create can be easily downloaded on your computer and then filled in internally before printing them.

  4. Create Pay Stubs

    Create Pay Stubs is a great pay stub generator tool that lets you create stubs for both freelancers and businesses. It also offers state-specific paystub templates. The tool also has a calculator that helps you calculate payroll dues and taxes to create stubs that can be handed along with the paycheck.

  5. EZ Paystub Generator

    EZ Paystub lets you create custom paycheck stubs where you can add business information, logo, brand colors, and images. The paystub creator lets you manage your payroll while designing paystubs that have all the right fields and the perfect layout using their desktop software. The paystub creator lets you automate the payment calculation and design stubs in bulk for a big number of employees.

  6. PayStubs Now

    The paystub creator lets you create other payroll documents as well, like W-2 and 1099 forms. All you need to do is fill in all your employee and company information. Preview the document and check if it looks exactly like it should. Once you are happy with the way your paystub looks, you can choose to receive it at your email address.

  7. The PayStubs

    This online paystub maker, The PayStubs, is known particularly for its great ease of use. The entire process takes less than 2 minutes, and your paystub will be ready to print! You only need to enter all the company and employee information, choose a theme and your paystub is ready to download.

How to create a paystub?

You can create a pay stub in a number of ways. The simplest way to create pay stubs is by downloading free paystub templates and then filling in the employee details one by one. However, if you have multiple employees and do not have the resources or the time to do it all one by one, you can go for a paystub generator.

You can also use Microsoft Excel’s ready-to-use paystub templates and then fill them out using the number crunching formulas on Excel. You can also design and create your own pay stub design if any of the available templates do not fulfill your purpose.


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