Top Spreadsheet Apps for Business and Personal Use

By Snigdha | Last Updated on April 12th, 2024 6:55 am

Spreadsheets have become an indispensable tool for businesses, professionals, and individuals alike. They offer an efficient way to organize data, perform complex calculations, and create visually appealing charts and graphs while leveraging app integration to create automated workflows. With the vast array of spreadsheet apps available today, it can be overwhelming to choose the right one for your needs. That's where we come in!

In this blog, we will explore the best spreadsheet apps to help you make an informed decision. We'll discuss each of the best spreadsheet software, providing you with detailed information on their features, pros, cons, and pricing. Additionally, we'll discuss the essential qualities that make a spreadsheet app stand out from the crowd. Let's get started!

Best Spreadsheet Software

There are multiple popular spreadsheet apps available in the market, but when it comes to choosing the best spreadsheet apps for Android or any other operating system, it can get overwhelming.

  1. Google Sheets
  2. Google Sheets, a part of Google Workspace (formerly G Suite), is a cloud-based spreadsheet app that offers a powerful and collaborative platform for users. It comes equipped with essential spreadsheet functionalities, such as data entry, calculations, and chart creation. What sets Google Sheets apart is its real-time collaboration feature, allowing multiple users to edit a sheet simultaneously.


    • Collaboration: Real-time collaboration is Google Sheets' crown jewel. Multiple users can work on the same spreadsheet, making it ideal for team projects and remote work.
    • Cloud-Based: Access your spreadsheets from anywhere with an internet connection, and changes are automatically saved to Google Drive.
    • Integration: Seamlessly integrates with other Google Workspace apps and third-party applications through add-ons.
    • Free to Use: Offers a free version with substantial features, making it accessible to individual users and small businesses.
    • Cross-Platform: Compatible with various devices, including Android, iOS, and web browsers.


    • Limited Offline Access: Full functionality requires an internet connection, although limited offline access is available.
    • Advanced Features: Lacks some advanced features found in desktop spreadsheet software like Microsoft Excel.
    • Complex Macros: Creating complex macros may not be as intuitive as in other spreadsheet software.


    Google Sheets offers a free version with generous storage and features. For businesses and advanced users, Google Workspace plans start at $6 per month per user, providing additional storage and business-oriented features.

  3. Microsoft Excel
  4. Microsoft Excel is the gold standard of spreadsheet software. Part of the Microsoft Office suite, it is known for its comprehensive features, versatility, and extensive capabilities in handling data. Excel is available both as a desktop application and a web-based version through Microsoft 365, ensuring users can work from anywhere.


    • Feature-Rich: Excel boasts a wide range of functions, charts, and tools for data analysis, making it suitable for both simple tasks and complex financial modeling.
    • Data Visualization: Create visually stunning charts and graphs, turning raw data into actionable insights.
    • Formula Power: Excel's formula capabilities are unmatched, allowing users to perform intricate calculations with ease.
    • VBA Support: Supports Visual Basic for Applications (VBA), enabling advanced users to automate tasks and create custom solutions.
    • Integration: Seamlessly integrates with other Microsoft 365 apps, offering a cohesive productivity suite.


    • Steep Learning Curve: Excel's extensive features can be overwhelming for beginners, requiring time to learn.
    • Cost: While Microsoft offers a web-based version, the full capabilities of Excel are typically available through a Microsoft 365 subscription, which comes with a monthly or annual cost.
    • Limited Collaboration: Collaboration features are not as robust as those offered by Google Sheets, although Microsoft is continuously improving this aspect.


    Microsoft Excel is available as part of a Microsoft 365 subscription, which starts at $5 per month for personal use and $12.50 per user per month for businesses.

  5. Zoho Sheet
  6. Zoho Sheet is an online spreadsheet software application that offers a balance between simplicity and functionality. It is part of the broader Zoho Office Suite, which includes word processing and presentation tools. Zoho Sheet emphasizes ease of use and collaboration.


    • User-Friendly: Zoho Sheet is known for its user-friendly interface, making it accessible to users of all levels.
    • Real-Time Collaboration: Allows multiple users to work simultaneously on a sheet, similar to Google Sheets.
    • Integration: Integrates well with other Zoho apps and offers limited integration with third-party applications.
    • Affordable: Offers competitive pricing options for businesses, including a free version with basic features.
    • Mobile Access: Available as a mobile app for Android and iOS devices.


    • Limited Advanced Features: May not be suitable for users requiring advanced data analysis and complex calculations.
    • Not as Feature-Rich: Compared to Excel, Zoho Sheet has fewer advanced features and charting options.
    • Limited Offline Access: Offline access is available but not as seamless as in desktop applications.


    Zoho Sheet offers a free version with basic features. Paid plans start at $5 per user per month for additional features and collaboration options.

  7. Smartsheet
  8. Smartsheet is a versatile work management and collaboration platform with strong spreadsheet capabilities. It goes beyond traditional spreadsheets, offering project management and automation features, making it suitable for project-oriented tasks and complex workflows.


    • Project Management: Integrates spreadsheet functionality with project management tools, allowing users to create dynamic project sheets.
    • Automation: Provides automation capabilities, streamlining repetitive tasks and workflows.
    • Collaboration: Facilitates team collaboration with discussions, attachments, and notifications.
    • Reporting: Offers robust reporting and dashboard features, making it easy to track project progress.
    • Integration: Integrates with popular third-party applications like Google Workspace, Microsoft 365, and more.


    • Learning Curve: Due to its extensive features, Smartsheet may have a learning curve for new users.
    • Pricing: Pricing can be higher than other spreadsheet apps, especially for businesses requiring advanced features.


    Smartsheet offers a 30-day free trial. Pricing starts at $14 per user per month, with additional features available in higher-tier plans.

What Makes the Best Spreadsheet App?

Selecting the best spreadsheet app depends on your specific needs and preferences. However, several key factors can help you make an informed decision:

  1. Ease of Use: A good spreadsheet app should have an intuitive interface, making it accessible to both beginners and advanced users.
  2. Functionality: Look for a tool that offers the features you need. If you require advanced data analysis, complex calculations, and extensive charting capabilities, a powerhouse like Microsoft Excel may be the best choice. For simpler tasks and collaborative work, Google Sheets or Zoho Sheet may suffice.
  3. Collaboration: Consider whether real-time collaboration is a priority. If you need multiple users to work on the same spreadsheet simultaneously, apps like Google Sheets and Smartsheet excel in this area.
  4. Cost: Evaluate your budget. Some spreadsheet apps offer free versions, while others require paid subscriptions. Consider the trade-off between cost and features.
  5. Integration: Think about how the spreadsheet app integrates with other tools you use. Integration with email, cloud storage, and other apps can streamline your workflow.
  6. Platform Compatibility: Ensure that the app is available on the platforms you use, whether it's Windows, macOS, Android, iOS, or web-based.


The best spreadsheet app for you depends on your unique needs and priorities. Google Sheets, Microsoft Excel, Zoho Sheet, and Smartsheet are all excellent choices, each with its own strengths and weaknesses. Whether you prioritize collaboration, advanced features, or affordability, there's a spreadsheet app that can meet your requirements. Take the time to explore these options, consider your specific use cases, and choose the one that aligns best with your goals for productivity and data management.

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