6 Best Google Forms Settings You Should Use in 2024

By Samarpit Nasa | February 12, 2024 11:18 am

Google Forms is a powerful tool capable of transforming the way you collect information, feedback, and responses. Whether you're aiming to craft detailed customer surveys, engaging registration forms, or even interactive digital escape rooms, mastering a few key settings can unlock the full potential of Google Forms. By leveraging an AI workflow automation tool like Appy Pie Connect, you can create Google Forms integrations that trigger specific actions based on the responses submitted through your forms. Here's a guide to six essential Google Forms tips and tricks that will help you leverage Google Forms for free like a pro:

Ensure Unique Responses

While Google Forms allows for anonymous submissions by default, there's a simple way to ensure each respondent only submits the form once. This can be crucial for collecting reliable data. Here is how you can ensure unique responses in Google Forms:

Step 1: Access the settings tab to find response options.

Step 2: Enable "Limit to 1 response" under the Responses section. Note, that this will require users to sign in with Google, making it ideal for internal use.

Additionally, you can choose to collect email addresses in two ways: through automatic Google sign-in verification or by asking respondents to manually input their email addresses. This helps in associating responses directly with individuals.

Turn Forms into Quizzes

Google Forms can automatically grade quizzes, saving time and providing instant feedback to participants.

Step 1: Activate Quiz Feature: In Settings, toggle on "Make this a quiz". You can customize when grades are released and if respondents can see the correct answers.

Step 2: Set Correct Answers: For each question, specify the correct answer in the Answer key section, and add feedback to facilitate learning.

This functionality is perfect for educators and trainers looking to assess knowledge or skills.

Customize the Form’s Appearance

Move beyond the default purple theme to make your Google Form stand out or align with your brand.

Step 1: Access Customize Theme: Use the paint palette icon to open theme options.

Step 2: Select or Upload Header Image: Personalize the header with a unique image, and Google will suggest theme colors to match.

Step 3: Adjust Theme Colors: Manually select your preferred colors for a custom look.

Implement Sections and Logic

Make your forms more interactive and user-friendly by using sections and conditional logic.

Step 1: Add Sections: Use the equal sign icon to divide your form into multiple pages.

Step 2: Conditional Logic: Utilize the "Go to section based on answer" option to guide respondents through different paths depending on their responses.

This approach enhances the respondent's experience by making forms feel more personalized and manageable.

Utilize Google Forms Templates

Speed up form creation by starting with a pre-built template. Google Forms offers a variety of templates for common purposes like event registrations and customer feedback.

Step 1: Explore Template Gallery: Access a wide range of ready-to-use form templates.

Step 2: Create Custom Templates: Google Workspace users can create and share organization-specific templates.

Integrate with Google Sheets

For enhanced data analysis and storage, you can easily link your Google Forms responses to Google Sheets.

Step 1: Link to Sheets: In the Responses tab, select "Link to Sheets" to either create a new spreadsheet or link to an existing one.

This integration facilitates advanced data manipulation and sharing capabilities. You can also integrate Google Docs with Forms using workflow automation platforms like Appy Pie.

Automate Google Forms with Appy Pie

Google Forms is an incredibly versatile tool that can be significantly more powerful when integrated with other applications you use daily. This is where automation platforms like Appy Pie Connect come into play, offering a seamless way to connect Google Forms with a myriad of other tools, thus automating repetitive tasks and streamlining data flow. You can also create your form app using Appy Pie’s Form App Builder . Here's how you can leverage Appy Pie to elevate your Google Forms experience:

Why Use Appy Pie with Google Forms?

Appy Pie's Connect platform allows you to create automated workflows that can transfer data between Google Forms and other apps without manual intervention. This means you can automate tasks that would typically require copying and pasting or manual entry, saving time and reducing errors. Just like a Gravity Forms and Google Sheets integration , here are a few Google Forms integrations you can create using Appy Pie Connect:

Integrate Google Forms with Mailchimp

Google Forms and Trello integration

Integrate Google Forms with Airtable

Google Forms + Slack integration

Integrate Google Forms with Microsoft Teams

Explore our Google Forms Integration

Advantages of Automating Google Forms Using Appy Pie

Here are a few advantages of automating Google Forms using Appy Pie:

Increased Efficiency: Automating repetitive tasks saves time, allowing you to focus on more strategic activities.
Improved Accuracy: Reduces the likelihood of human error associated with manual data entry.
Enhanced Collaboration: Instant notifications and data sharing improve communication and collaboration among team members.
Scalability: As your needs grow, you can easily adjust or add new automated workflows to accommodate increased volumes of data or additional processes.
Enhanced Data Utilization: Automation enables you to quickly gather, sort, and analyze data from Google Forms responses, facilitating real-time decision-making and insights.

Conclusion

Google Forms is far more than just a basic form-building tool; it's a versatile and powerful platform that can significantly enhance the way you collect and manage data. By leveraging the six key settings outlined above—from ensuring unique responses and turning your forms into quizzes, to customizing their appearance, implementing sections and logic, utilizing templates, and integrate with Google Sheets you can create more engaging, efficient, and effective forms for any purpose.

Whether you're conducting surveys, quizzes, gathering event registrations, or collecting feedback, these tips will help you to fully utilize Google Forms to its maximum potential. The goal is to make your forms not only functional but also enjoyable for respondents, thereby increasing the quality and quantity of the data you collect. Embrace these strategies to transform your digital forms from simple questionnaires into powerful tools for gathering insights, engaging with your audience, and streamlining your workflows.

Samarpit Nasa

Content Team Lead at Appy Pie