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Salary negotiation email

A salary negotiation email is a written communication between an employee and their employer in which the employee requests a higher salary. This type of email should be well-thought-out, professional, and respectful in tone. In the email, the employee should clearly state their current salary and the reasons why they believe they are deserving of a higher salary, such as their qualifications, experience, and performance. It is helpful to provide data or market research to support the requested salary increase.

The email should also include specific and reasonable salary requirements, along with any other benefits or incentives that would make the job offer more appealing. The goal of a salary negotiation email is to successfully negotiate a mutually agreeable salary that is fair and in line with the employee’s contribution to the company.

What is the importance of sending a salary negotiation email?

Sending a salary negotiation email is an important tool for employees who are seeking a higher salary from their employer. A well-written salary negotiation email can help employees effectively communicate their salary expectations, negotiate a fair and reasonable salary, and demonstrate their professionalism and commitment to the job and the organization.

The benefit of sending a salary negotiation email is that it provides a clear and direct method of communication between the employee and their employer. This ensures that the request for a higher salary is in writing and can be referred to in the future if necessary. The email also creates a record of the request for a higher salary and the reasons behind it, which can be useful if there are any future disputes regarding the salary or if the employee needs to negotiate again in the future.

How to write a salary negotiation email

Writing a salary negotiation email can be a challenging task, but it is also an important step in advocating for a fair and reasonable salary. The key to writing a successful salary negotiation email is to be clear, concise, and polite. Begin by introducing yourself and your role within the organization. Make sure to explain why you believe you deserve a higher salary. Include specific examples of when you have gone above and beyond in your job and how it has benefited the company.

Be clear about what you are asking for and include an appropriate range that is based on research of other positions in the industry that are similar to yours. Offer examples of how you feel the salary increase would be beneficial to both the company and yourself.

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Salary negotiation email examples and templates

1. Simple Request for Higher Salary

Subject: Request for Salary Increase

Dear [Employer Name],

I am writing to express my appreciation for the job offer and to inquire about the possibility of a higher salary. As you may know, my current salary is [current salary amount], and I believe I am deserving of a higher salary based on my qualifications and experience.

I understand that [company name] values its employees and their contributions to the company, and I am confident that my skills and experience can be a valuable asset to your team. I would appreciate your consideration of a salary increase to [requested salary amount].

Thank you for your time and I look forward to hearing from you soon.

Best regards,

[Your Name]

2. Explanation of Financial Needs

Subject: Request for Salary Increase and Benefits

Dear [Employer Name],

I am writing to express my gratitude for the job offer and to discuss the salary and benefits package. As you may know, my current salary is [current salary amount], and I have some financial obligations that require me to earn a higher salary.

I would like to request a salary increase to [requested salary amount] as well as [requested benefits, such as health insurance, paid time off, or retirement plan]. I believe this would allow me to make the most of my contributions to the company and support my financial well-being.

I understand that these requests may require some negotiation, and I am willing to discuss the matter further in person or over the phone.

Thank you for your time and I look forward to hearing from you soon.

Best regards,

[Your Name]

3. Request for Market Research Data

Subject: Request for Salary Increase with Market Research

Dear [Employer Name],

I am writing to express my appreciation for the job offer and to request a higher salary based on market research data. As you may know, my current salary is [current salary amount], and I have conducted extensive research on the market rates for my position.

According to my research, the average salary for [position] with [number of years of experience] is [market salary amount]. I would like to request a salary increase to [requested salary amount], which is in line with the market rates for my position.

I understand that [company name] values its employees and their contributions to the company, and I believe that a higher salary would allow me to make the most of my skills and experience.

Thank you for your time and I look forward to hearing from you soon.

Best regards,

[Your Name]

4. Request for Additional Benefits

Subject: Request for Salary Increase and Additional Benefits

Dear [Employer Name],

I am writing to express my gratitude for the job offer and to request a higher salary and additional benefits. As you may know, my current salary is [current salary amount], and I believe that I am deserving of a higher salary based on my qualifications and experience.

In addition to a higher salary, I would also like to request [requested benefits, such as health insurance, paid time off, or retirement plan]. I believe these benefits would support my overall well-being and allow me to make the most of my contributions to the company.

I understand that these requests may require some negotiation, and I am willing to discuss the matter further in person or over the phone.

Thank you for your time and I look forward to hearing from you soon.

Best regards,

[Your Name]

5. Request for Reasonable Salary

Dear [Employer Name],

I am writing to express my appreciation for the job offer and to inquire about the possibility of a more reasonable salary. As you may know, my current salary is [current salary amount], and I believe that I am deserving of a more reasonable salary based on my qualifications, experience, and the market rates for my position.

I understand that [company name] values its employees and their contributions to the company, and I believe that a more reasonable salary would allow me to make the most of my skills and experience. I have conducted research on the market rates for my position and have found that the average salary for [position] with [number of years of experience] is [market salary amount].

I would appreciate your consideration of a salary increase to [requested salary amount], which is in line with the market rates for my position.

Thank you for your time and I look forward to hearing from you soon.

Best regards,

[Your Name]

6. Request for Performance-Based Increase:

Subject: Request for Performance-Based Salary Increase

Dear [Employer Name],

I am writing to express my gratitude for the job offer and to request a performance-based salary increase. As you may know, my current salary is [current salary amount], and I believe that I have demonstrated exceptional performance and results in my role.

I have consistently exceeded my performance goals and have contributed to the company’s success in [specific ways]. I believe that my performance and contributions to the company deserve recognition in the form of a performance-based salary increase.

I would appreciate your consideration of a performance-based salary increase to [requested salary amount]. I am confident that this increase would allow me to continue to make the most of my skills and experience and support my financial well-being.

Thank you for your time and I look forward to hearing from you soon.

Best regards,

[Your Name]

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Salary negotiation email subject examples

Request for Fair Salary

Request for Competitive Salary Increase

Request for Performance-Based Increase

Request for Market-Rate Salary

Request for Reasonable Salary Adjustment

Request for Salary Review

Request for Increased Compensation

Request for Higher Salary

Request for Better Pay

Request for Increased Remuneration

Request for Justifiable Salary Increase

Request for Improved Financial Compensation

Request for Higher Pay Scale

Request for Adjusted Salary Package

Request for Revised Salary Agreement

What to include in salary negotiation email subject

  • Introduction

  • Research

  • Request

  • Personal Qualifications

  • Timing

  • Deadline

  • Confidentiality

  • Flexibility

  • Consideration of Non-Salary Benefits

  • Next Steps

  • Closing

Salary negotiation email tips and best practices

Here are some tips and best practices for writing a successful salary negotiation email:

  • Be polite and professional: Start the email with a professional greeting and use a polite and respectful tone throughout the message.

  • Express gratitude: Acknowledge the offer and express gratitude for the opportunity.

  • Research the market: Before negotiating, research the market and determine a fair salary range for the position based on factors such as location, experience, and industry standards.

  • Make a case for your desired salary: Provide data and reasons why you believe your desired salary is reasonable and justified.

  • Be flexible: Be open to compromise and consider alternative options, such as additional benefits or flexible work arrangements.

  • Be confident: Be confident in your abilities and value to the company, but avoid being aggressive or confrontational.

  • Request a follow-up: End the email by requesting a follow-up meeting or phone call to discuss the offer further.

  • Proofread: Make sure to proofread your email carefully to ensure it is free of typos and grammatical errors.

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Page reviewed by:Abhinav Girdhar | Last Updated on June 2nd, 2023 12:41 pm