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Reminder Email

In today’s fast-paced world, we often forget about our subscription trials, submitting a report, paying bills, or attending a meeting. Hence, reminder emails are the saviors in such situations. Reminder email campaigns not only benefit businesses but also the receivers of such emails. They prompt users to take action or complete tasks before it gets late. This is an effective way to ensure that customers don’t miss any deadlines. Businesses benefit from reminder emails through improved user engagement and awareness.

Goals of reminder email

  • Prompt action: The primary goal of a reminder email is to remind the recipient of a task or deadline that needs their attention. By sending a gentle reminder, the email aims to prompt the recipient to take action and complete the task on time.

  • Increase engagement: Reminder emails can also serve as a way to increase engagement with a brand or organization. By sending a reminder about an upcoming event or promotion, the email can encourage the recipient to take part and increase their level of engagement.

  • Build relationships: Reminders can also be used as a way to build relationships with customers or clients. By showing that you care about their needs and are willing to remind them of important deadlines, you can strengthen the relationship and build trust.

  • Provide additional information: Reminder emails can also be used to provide additional information that the recipient may need to complete the task at hand. This could include instructions, helpful tips, or other resources that can help them be successful.

  • Establish credibility: Finally, reminder emails can also be used to establish credibility and professionalism. By sending well-crafted and helpful reminders, you can demonstrate your expertise and establish yourself as a trusted source of information.

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Reminder email templates

1. Appointment Reminder

Subject: Reminder! Your appointment with [name], [date] at [time]

Dear [Name],

This is a friendly reminder that you have an appointment with [name], [date] at [time]. Please make sure to arrive on time and bring any necessary paperwork with you.

If you need to reschedule or cancel the appointment, please let us know as soon as possible so we can make arrangements accordingly.

Thank you,

[Your Name]

2. Payment Reminder:

Subject: Payment Reminder! [Invoice] due on [date]

Dear [Name],

We would like to remind you that your invoice [Invoice] for the amount of [amount] is due on [date]. As a friendly reminder, please make sure to submit your payment before the due date to avoid any late fees.

If you have any questions or concerns regarding your invoice, please do not hesitate to contact us. We are always here to help.

Thank you for your business,

[Your Name]

3. Event Reminder

Subject: Reminder! Don’t forget about our charity event on [date]

Dear [Name],

We wanted to remind you about our upcoming charity event on [date] at [time]. We hope you are looking forward to it as much as we are!

Please remember to bring your ticket with you to the event, and if you are unable to attend, please let us know as soon as possible so we can offer your ticket to someone else.

Thank you for supporting our cause,

[Your Name]

4. Deadline Reminder

Subject: Reminder! Deadline for submission is approaching

Dear [Name],

We wanted to remind you that the deadline for submitting your application/proposal/report is fast approaching. The deadline is on [date], and we kindly request that you submit your document before the deadline to ensure timely review and consideration.

If you require any assistance or have any questions about the submission process, please do not hesitate to contact us.

Thank you for your cooperation,

[Your Name]

5. Renewal Reminder

Subject: Reminder! Renewal of [Service/Product/Subscription] is due!

Dear [Name],

This is a friendly reminder that your [service/product/subscription] is up for renewal on [date]. To continue enjoying uninterrupted access to our [service/product], please renew your subscription before the deadline.

If you have already renewed your subscription, please disregard this message. However, if you have not yet renewed, please take action soon to avoid any disruption of service.

Thank you for your continued patronage,

[Your Name]

6. RSVP Reminder

Subject: Reminder! Don’t forget to RSVP for [Event]

Dear [Name],

We are excited to invite you to our upcoming event, [Event Name], on [Date/Time/Location]. We have not received your RSVP yet and wanted to remind you to respond at your earliest convenience.

If you are unable to attend, please let us know as soon as possible. We would love to have you join us, but if you cannot make it, we appreciate your prompt response so we can make arrangements accordingly.

Thank you,

[Your Name]

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Reminder email subject line examples

  1. Don’t forget! Our meeting is tomorrow.

  2. Just a friendly reminder: deadline is approaching.

  3. Don’t miss out! RSVP for our event now.

  4. It’s almost time: remember to prepare for your interview.

  5. Just a quick reminder: payment is due soon.

  6. Remember to submit your report by Friday.

  7. Reminder: your appointment is tomorrow at [time].

  8. Don’t forget to register for our webinar.

  9. Time is running out! Complete your application today.

  10. Just a heads up: your subscription will expire soon.

  11. Reminder: your project is due in two days.

  12. Don’t miss your chance to get a discount.

  13. Remember to bring your ID to the event.

  14. Don’t forget to renew your membership.

  15. Just a friendly reminder: your account will be locked soon.

  16. Reminder: our conference starts in two weeks.

  17. Time’s almost up! Claim your prize now.

  18. Don’t forget to confirm your attendance for our meeting.

  19. Just a quick reminder: your flight is tomorrow.

  20. Remember to complete your profile to access our services.

Tips for effective reminder emails

  • Be polite and professional: Even if the recipient has missed a deadline or forgotten to do something, it’s important to remain courteous and professional in your tone. Avoid using accusatory or negative language that could be interpreted as confrontational or aggressive.

  • Be clear and concise: Keep your email short and to the point. State the purpose of the email in the first sentence, and use bullet points or numbered lists to break up your message and make it easy to read.

  • Provide all relevant information: Make sure you include all the necessary details in your email, such as the date, time, and location of the event or meeting, and any materials or information that the recipient may need to complete the task at hand.

  • Use a clear subject line: Your subject line should clearly indicate the purpose of the email and include any relevant dates or deadlines. This will help ensure that the recipient reads the email promptly and takes action as needed.

  • Include a call to action: Be clear about what you want the recipient to do, and include a specific deadline or timeline for action. Use action-oriented language that encourages the recipient to take action, such as “Please RSVP by Friday” or “Don’t forget to submit your report by the end of the day.”

  • Follow up if necessary: If you don’t hear back from the recipient within a reasonable timeframe, it’s okay to follow up with another email or phone call. Be polite and professional, and reiterate the important details and deadlines from your initial email.

Common mistakes to avoid

  • Being too informal: While it’s important to be friendly and approachable in your emails, it’s also important to maintain a professional tone. Avoid using slang or overly casual language, as it can come across as unprofessional.

  • Being too aggressive: While it’s important to follow up on tasks and deadlines, it’s important to do so in a polite and professional manner. Avoid using aggressive or confrontational language, as it can make the recipient defensive and less likely to respond.

  • Sending too many reminders: While it’s important to follow up on tasks and deadlines, it’s also important not to bombard the recipient with too many emails. This can be seen as annoying and may even lead the recipient to ignore your emails altogether.

  • Forgetting to include key details: When sending a reminder email, make sure to include all the relevant details, such as the task or deadline, any relevant attachments or documents, and any other important information. This will help ensure that the recipient has all the information they need to complete the task or meet the deadline.

  • Ignoring the recipient’s perspective: When sending a reminder email, it’s important to consider the recipient’s perspective. If they’re busy or have other priorities, they may need additional information or support in order to complete the task or meet the deadline. Make sure to communicate clearly and offer any necessary assistance to help them succeed.

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Page reviewed by:Abhinav Girdhar | Last Updated on June 2nd, 2023 1:18 pm