- Business
Category
- How to write follow-up emails after an interview to job applicants?
- Email Templates to Thank Candidates
- Email Templates to Successful Candidates
- Email Templates to Unsuccessful Candidates
- 10 Follow-up email subject templates after the interview to job applicants
- How to use this interview follow-up email template?
- How to improve after-interview follow-up email templates
- Why should companies send follow-up emails after an interview?
Contents
Follow-up Email Templates After An Interview To Job Applicants
A follow-up email after an interview is an important part of the interviewing process. It allows companies to ask any questions they may have about the candidate, and it also allows the candidate to ask any questions they may have about the company. It also gives the candidate the opportunity to ask any questions about the position, the company, or the next steps in the hiring process.
Additionally, sending a follow-up email after an interview can help to maintain a positive relationship with the candidate, even if they are not ultimately selected for the position. It can also help to keep the candidate in mind for future opportunities and can facilitate a more efficient recruitment process in the long run.
How to write follow-up emails after an interview to job applicants?
Here is a template for a follow-up email after an interview to job candidates:
Email Templates to Thank Candidates
Subject: Thank You for Your Interview
Dear [Candidate Name],
I wanted to take a moment to thank you for taking the time to interview for the [Position Name] role with our company. We appreciate your interest in the position and the insights you shared during the interview.
We are currently in the process of reviewing all the candidates and will make a decision soon. We will let you know the outcome of your interview as soon as possible.
In the meantime, if you have any further questions or need more information, please feel free to reach out to me.
Thank you again for your time and consideration. We wish you the best in your job search.
Best regards,
[Your Name]
Email Templates to Successful Candidates
Subject: [Position Name] – Offer of Employment
Dear [Candidate Name],
We are thrilled to offer you a position with [Company Name]! We believe you will be an incredible asset to our team and are excited to see what you can accomplish.
As we discussed in your interview, your primary responsibilities will include [list job duties]. Your start date will be [date]. Please let us know if you have any questions or concerns as you make the transition into this new role.
Again, congratulations on this opportunity! We look forward to having you join us.
Sincerely,
[Signature]
Email Templates to Unsuccessful Candidates
Subject Line: Application Status – [Your Name]
Dear [Candidate Name],
Thank you for applying for the [position title] with [Company]. We appreciate your interest in our company and the opportunity to review your qualifications.
After careful consideration, we have decided to move forward with other candidates whose experience was better aligned with what we were looking for.
We wish you all the best in your job search and future endeavors.
Sincerely,
[Company Name]
10 Follow-up email subject templates after the interview to job applicants
“Thank you for your interest in [Position] at [Company]”
“Next steps for [Position] applicant – [Your Name]”
“Follow-up on [Position] application”
“Update on [Position] application status”
“Additional information needed for [Position] application”
“Inquiry about [Position] application status”
“Invitation for next round of [Position] interviews”
“Decision made on [Position] applicant – [Your Name]”
“Offer for [Position] at [Company]”
“Thank you for applying to [Position] at [Company]”
How to use this interview follow-up email template?
To use this template, you will need to customize it to fit the specific details of the interview and the position for which the interviewer appeared. Here are some steps you can take to use the template effectively:
Replace the placeholder text in the template with the relevant details of the interview, such as the date and time of the interview, the name of the interviewer, and the position for which you are applying.
Personalize the email by adding a sentence or two about something specific that was discussed during the interview, or by mentioning something you learned about the company or position that you found particularly interesting.
Use a professional and courteous tone throughout the email, and be sure to thank the interviewer for their time and consideration.
Check for spelling and grammar errors before sending the email.
Send the follow-up email within 24-48 hours after the interview.
How to improve after-interview follow-up email templates
Personalize the email by addressing the interviewer by name and referencing specific points discussed during the interview.
Express your continued interest in the position and the company.
Mention any new qualifications or experiences that have occurred since the interview.
Include a call to action such as asking for a meeting or an update on the hiring process.
Proofread the email for spelling and grammar errors before sending.
Use a professional and polite tone throughout the email.
Keep it short and to the point, avoiding unnecessary information.
End with a thank-you note and your contact information for easy follow-up.
Use a clear, professional email subject line, such as “Thank You for the [Position] Interview
Send the follow-up email at the appropriate time, usually within 24-48 hours after the interview.
Why should companies send follow-up emails after an interview?
There are several reasons why companies should send a follow-up email to candidates after an interview:
- It shows professionalism and courtesy:
- It keeps the candidate informed:
- It allows for feedback:
- It helps to build relationships:
- It can help to create a positive candidate experience:
Sending a follow-up email shows the candidate that the company is professional and courteous, and that they value the time the candidate spent during the interview process.
Following up with candidates after an interview keeps them informed about the status of their application and the hiring process, which can help to manage their expectations and reduce frustration.
A follow-up email can also provide an opportunity for the company to give feedback to the candidate on their interview performance, which can be helpful for the candidate’s future job search.
Sending a follow-up email to candidates after an interview can help to build relationships with potential candidates, even if they are not ultimately selected for the position.
A follow-up email can help to create a positive candidate experience and leave a good impression of the company, which can be beneficial for future recruitment efforts.