How to Forward Emails in Gmail A Step-by-Step Guide

How to Forward Emails in Gmail: A Step-by-Step Guide


Abhinav Girdhar
By Abhinav Girdhar | Last Updated on March 23rd, 2024 8:29 am

Gmail offers versatile options for forwarding messages, whether you prefer manual forwarding within the browser or automated forwarding to another email account. With Gmail's flexibility, you can easily forward messages to meet your specific needs and preferences. Regardless of the type of forwarding you require, Gmail provides a solution that suits your requirements.

How to Forward an Email Manually in Gmail

Here are the steps on how to forward an email manually in Gmail:

  1. Open the email you want to forward.
  2. Click the Forward button in the toolbar.
  3. In the To: field, enter the email address of the person you want to forward the email to.
  4. (Optional) In the Cc: field, enter the email addresses of any other people you want to receive a copy of the forwarded email.
  5. (Optional) In the Subject: field, enter a new subject line for the forwarded email.
  6. Click the Send button.

The email will be forwarded to the people you specified.

Here are some additional tips for forwarding emails in Gmail:

  • You can forward multiple emails at once by selecting them all and then clicking the Forward button.
  • You can also forward an email without opening it by clicking the More button and then selecting Forward.
  • If you want to keep a copy of the forwarded email in your inbox, check the Keep a copy of this message checkbox before clicking the Send button.
How to forward email manuallyHow to forward email in Gmail

How can we send Multiple Emails in Bulk Using Gmail

There are a few ways to send multiple emails in bulk using Gmail. One way is to use the Bcc field. When you add someone to the Bcc field, they will not see the other recipients of the email. This is a good option if you want to keep your email list private.

To send multiple emails in bulk using the Bcc field, follow these steps:

  1. Open a new email.
  2. In the To: field, enter your email address.
  3. In the Bcc: field, enter the email addresses of the people you want to send the email to.
  4. Type your message.
  5. Click the Send button.

Another way to send multiple emails in bulk using Gmail is to use a mail merge extension. A mail merge extension allows you to create a template email and then fill in the details for each recipient. This is a good option if you want to send personalized emails to a large group of people.

To send multiple emails in bulk using a mail merge extension, follow these steps:

  1. Install a mail merge extension. There are many different mail merge extensions available, so choose one that meets your needs.
  2. Create a template email. The template email should include all of the content that you want to send to your recipients.
  3. Fill in the details for each recipient. You can do this manually or by using a spreadsheet.
  4. Send the emails. Once you have filled in the details for all of your recipients, you can send the emails.

Finally, you can also use a third-party email marketing service to send multiple emails in bulk. Email marketing services offer a variety of features, such as the ability to track opens and clicks, and to create custom email templates.

To send multiple emails in bulk using an email marketing service, follow these steps:

  1. Sign up for an email marketing service. There are many different email marketing services available, so choose one that meets your needs.
  2. Create a list of your subscribers. You can import your subscribers from a spreadsheet or from a CRM system.
  3. Create an email campaign. The email campaign should include the content that you want to send to your subscribers.
  4. Send the email campaign. Once you have created your email campaign, you can send it to your subscribers.

Whichever method you choose, be sure to follow the CAN-SPAM Act. The CAN-SPAM Act is a law that regulates commercial email in the United States. By following the CAN-SPAM Act, you can help to ensure that your emails are delivered to your recipients' inboxes and that you avoid legal problems.

How to Forward Email address in Gmail

Automatic email forwarding is a convenient feature that allows you to automatically send all incoming emails to another email address. This can be useful for a variety of reasons, such as:

  • Keeping a backup of your emails: If you have a second email address, you can set up automatic forwarding so that all of your emails are automatically saved to that address. This can be helpful in case you lose access to your primary email account.
  • Delegating email: If you have a busy schedule, you can set up automatic forwarding so that all of your emails are automatically sent to a colleague or assistant. This can help you to free up time and delegate tasks.
  • Moving to a new email address: If you are changing email addresses, you can set up automatic forwarding so that all of your old emails are automatically sent to your new address. This can help you to avoid losing any important emails.

To enable automatic email forwarding in Gmail, follow these steps:

  1. Open Gmail and sign in to your account.
  2. Click the gear icon in the top right corner of the screen and select Settings.
  3. In the Settings window, click the Forwarding and POP/IMAP tab.
  4. In the Forwarding section, click the Add a forwarding address button.
  5. Enter the email address that you want to forward your emails to.
  6. Click the Next Step button.
  7. In the Verify your forwarding address section, click the Send verification email button.
  8. Check your email and click the link in the verification email.
  9. In the Verify your forwarding address section, click the Verify button.
  10. In the Forwarding section, select the Forward a copy of incoming mail to checkbox.
  11. (Optional) Select the Mark forwarded copies as read checkbox.
  12. (Optional) Select the Delete originals after forwarding checkbox.
  13. Click the Save Changes button.

Once you have enabled automatic email forwarding, all incoming emails will be automatically sent to the address that you specified.

Here are some additional tips for using automatic email forwarding:

  • You can only forward messages for a single Gmail address, and not an email group or alias.
  • If you want to stop forwarding emails, you can go to Settings > Forwarding and POP/IMAP and uncheck the Forward a copy of incoming mail to checkbox.
  • You can also use automatic email forwarding to forward specific emails. To do this, create a filter and select the Forward it to action.
Forward email address in Gmailforwarding and POP/IMAP tabEmail with creating a filterCreate filterActions based on Gmail CriteriaForward an Email

How to Create a Filter to Selectively Forward Specific Types of Gmail Messages

Gmail filters are a powerful way to automatically organize and manage your email. You can use filters to forward specific types of emails to different addresses, labels, or folders. This can be helpful for keeping your inbox organized and for ensuring that important emails don't get lost.

To create a filter to selectively forward specific types of Gmail messages, follow these steps:

  1. Open Gmail and sign in to your account.
  2. Click the Search bar at the top of the screen.
  3. Type in the criteria for your filter. For example, you could type in the sender's email address, the subject line, or the contents of the email.
  4. Click the Create filter with this search button.
  5. In the Create a filter window, select the Forward it to action.
  6. Enter the email address that you want to forward the emails to.
  7. (Optional) Select the Mark forwarded copies as read checkbox.
  8. (Optional) Select the Delete originals after forwarding checkbox.
  9. Click the Create filter button.

Once you have created the filter, all emails that match the criteria will be automatically forwarded to the address that you specified.

Here are some additional tips for using filters:

  • You can use multiple criteria to create a more specific filter. For example, you could create a filter that forwards all emails from a specific sender with a specific subject line.
  • You can also use the OR operator to create a filter that matches multiple criteria. For example, you could create a filter that forwards all emails from a specific sender or with a specific subject line.
  • You can save your filters so that you can use them again later. To do this, click the Save button in the Create a filter window.
  • You can delete your filters if you no longer need them. To do this, click the Delete button in the Create a filter window.

How to Turn Off Email Forwarding in Gmail

Email forwarding is a convenient feature that allows you to automatically send all incoming emails to another email address. However, there may be times when you want to turn off email forwarding. For example, you may want to stop forwarding emails if you are no longer using the forwarding address or if you want to keep your emails private.

To turn off email forwarding in Gmail, follow these steps:

  1. Open Gmail and sign in to your account.
  2. Click the gear icon in the top right corner of the screen and select Settings.
  3. In the Settings window, click the Forwarding and POP/IMAP tab.
  4. In the Forwarding section, uncheck the Forward a copy of incoming mail to checkbox.
  5. Click the Save Changes button.

Once you have turned off email forwarding, all incoming emails will be delivered to your inbox.

Here are some additional tips for turning off email forwarding:

  • If you have multiple forwarding addresses, you will need to uncheck the checkbox next to each address that you want to stop forwarding.
  • If you have created a filter that forwards specific types of emails, you will need to delete the filter.
  • If you are using a third-party email forwarding service, you will need to contact the service to disable forwarding.

Appy Pie Connect offers a wide range of popular integrations with Gmail, allowing you to enhance your email management and streamline your workflows. Here are some of the popular Gmail integrations you can leverage using Appy Pie Connect:

  1. Gmail and Google Sheets Integration: Automatically save email attachments or create new rows in Google Sheets for new Gmail messages, enabling seamless data organization and easy access to important information.
  2. Gmail and Slack Integration: Send Gmail messages to specific Slack channels, keeping your team members updated on important emails and fostering collaboration and communication within your organization.
  3. Gmail and Trello Integration: Create Trello cards directly from Gmail, transforming emails into actionable tasks and seamlessly integrating your email communication with your project management workflows.
  4. Gmail and Salesforce Integration: Automatically create new Salesforce leads or contacts from Gmail emails, ensuring that your customer relationship management system is always up to date and synchronized with your email interactions.
  5. Gmail and Mailchimp Integration: Sync your Gmail contacts with Mailchimp, enabling targeted email marketing campaigns and ensuring that your email lists are always updated with the latest contacts.
  6. Gmail and Microsoft Teams Integration: Receive notifications in Microsoft Teams for important Gmail emails, ensuring that you never miss crucial messages and allowing for seamless collaboration and communication within your team.
  7. Gmail and Asana Integration: Convert Gmail emails into Asana tasks, helping you stay organized and manage your email-related tasks within your project management system.
  8. Gmail and HubSpot Integration: Create new contacts or deals in HubSpot CRM for new Gmail emails, enabling effective lead management and customer relationship tracking.
  9. Gmail and Dropbox Integration: Automatically save Gmail attachments to Dropbox, ensuring secure storage of important files and facilitating easy access and collaboration.
  10. Gmail and Zendesk Integration: Create support tickets in Zendesk from Gmail emails, streamlining your customer support process and ensuring that issues are efficiently addressed.

Conclusion

In conclusion, this comprehensive step-by-step guide has provided you with the necessary instructions to efficiently forward emails in Gmail. By following the outlined steps, you can easily share important messages, collaborate effectively, and optimize your email management process. Integrating Gmail with top productivity tools, such as Appy Pie Connect, further enhances your email forwarding experience by automating tasks, centralizing information, and streamlining workflows. With Appy Pie Connect, you can seamlessly connect Gmail with your favorite apps, unlocking new levels of efficiency, productivity, and collaboration. By leveraging the power of this integration, you can optimize your email forwarding process, saving time and effort while ensuring the timely delivery of crucial information. Start implementing these steps and incorporating Appy Pie Connect into your Gmail workflow to elevate your email forwarding experience to new heights of productivity, efficiency, and collaboration.

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Abhinav Girdhar

Founder and CEO of Appy Pie