Evernote vs. OneNote Which app is best for you

Evernote vs. OneNote: Which app is best for you? [Top Integrations]

Abhinav Girdhar
By Abhinav Girdhar | Last Updated on April 16th, 2024 8:29 am

Table of Content

Introduction

The purpose of the post is to compare and contrast two popular note-taking applications, Evernote and OneNote. The post aims to provide readers with a detailed overview of the features, user interface, pricing, pros and cons of each application, and to ultimately help readers make an informed decision about which application may be the best fit for their personal or professional note-taking needs.

Evernote and OneNote are both digital note-taking applications that allow users to capture and organize their ideas, notes, and information in one place. Evernote is known for its powerful search capabilities, organizational tools, and integration with other apps and services. OneNote, on the other hand, is known for its user-friendly interface, collaborative features, and tight integration with Microsoft Office. Both applications are available on multiple platforms and offer a range of pricing plans, from free to premium, to suit different user needs.

Features

Both Evernote and OneNote offer a variety of features to help users capture, organize, and manage their notes and information.

Here are some of the key features of each application:

Evernote:

  • Note-taking: Create notes in various formats (text, audio, image, etc.) using the Evernote app or browser extension.
  • Organization: Organize notes into notebooks and tags for easy categorization and retrieval.
  • Search capabilities: Use Evernote's powerful search functionality to quickly find notes by keyword, date, location, or tag.
  • Collaboration: Share notes with others for real-time collaboration and feedback.
  • Integrations: Connect Evernote to other apps and services, such as Google Drive, Dropbox, and Slack, for seamless integration and workflow.

OneNote:

  • Note-taking: Create notes in various formats (text, audio, image, etc.) using the OneNote app or browser extension.
  • Organization: Organize notes into notebooks, sections, and pages for easy categorization and retrieval.
  • Search capabilities: Use OneNote's search functionality to quickly find notes by keyword, date, or tag.
  • Collaboration: Share notebooks with others for real-time collaboration and feedback.
  • Integrations: Connect OneNote to other Microsoft Office apps, such as Outlook and Word, for seamless integration and workflow.

User Interface and User Experience

The user interface (UI) and user experience (UX) of an application are important factors to consider when choosing a note-taking tool.

Here's a comparison of the UI and UX of Evernote and OneNote:

Evernote:

  • UI design: Evernote has a clean, modern design with a simple layout that's easy to navigate.
  • Ease of use: Evernote can be somewhat overwhelming for new users due to its extensive feature set and organization options. However, once users become familiar with the app, it's relatively easy to use and navigate.
  • Mobile and web apps: Evernote has mobile and web apps that are well-designed and offer a consistent experience across devices.

OneNote:

  • UI design: OneNote has a user-friendly interface with a familiar Microsoft Office design that's easy to navigate.
  • Ease of use: OneNote is intuitive and easy to use, even for new users. The app's ribbon interface is similar to other Microsoft Office products, which makes it easy to find and use features.
  • Mobile and web apps: OneNote's mobile and web apps are well-designed and offer a consistent experience across devices.

Pricing and Plans

Pricing and plans are an important consideration when choosing a note-taking application.

Here's a comparison of the pricing and plans for Evernote and OneNote:

Evernote:

  • Free plan: Includes basic note-taking and organization features, with a monthly upload limit of 60 MB.
  • Premium plan: Costs $7.99 per month or $69.99 per year and includes advanced features like unlimited monthly uploads, offline access to notes, and enhanced search capabilities.
  • Business plan: Costs $14.99 per user per month and includes additional features like team collaboration and administration tools.

OneNote:

  • Free plan: Comes pre-installed on most devices and includes basic note-taking and organization features.
  • Microsoft 365 subscription: Costs $6.99 per month for personal use or $9.99 per month for up to 6 users and includes access to all Microsoft Office apps, including OneNote, with additional features like 1 TB of OneDrive storage and Microsoft Teams.

    • Pros and Cons

    Here are some of the pros and cons of using Evernote and OneNote:

    Evernote:

    Pros:
    • Robust features for note-taking, organization, and search.
    • Cross-platform availability on desktop, mobile, and web.
    • Integrations with other apps and services.
    • Powerful search functionality.
    • Multi-device sync.
    Cons:
  • Steep learning curve for new users due to extensive feature set.
  • Free plan has a monthly upload limit.
  • Premium plan is relatively expensive compared to other note-taking apps.

    • OneNote:

    Pros:
    • User-friendly interface, especially for those familiar with Microsoft Office.
    • Included in most Microsoft 365 subscriptions, making it a cost-effective option for existing Office users.
    • Good collaboration features, especially for teams that use Microsoft Teams.
    • Seamless integration with other Microsoft Office apps.
    • Multi-device sync.
    Cons:
    • Limited integration with non-Microsoft apps and services.
    • Limited functionality compared to Evernote, especially for advanced search capabilities.
    • Mobile apps have fewer features than desktop apps.
  • Microsoft 365 subscription: Costs $6.99 per month for personal use or $9.99 per month for up to 6 users and includes access to all Microsoft Office apps, including OneNote, with additional features like 1 TB of OneDrive storage and Microsoft Teams.

    • Top Evernote Integrations

    Here are the top integrations of Evernote using Appy Pie Connect:

    1. Trello+Evernote Integration

      2. With the Evernote-Trello integration, you can automatically create Trello cards from new Evernote notes. This integration can be extremely helpful for project management, as it allows you to easily turn your notes into actionable tasks on a Trello board. For example, if you use Evernote to jot down ideas or notes for a new project, you can automatically create Trello cards from those notes and assign them to team members for completion.

      There are several benefits of integrating Evernote with Trello, such as:

      • Streamlining project management: With the Evernote-Trello integration, you can easily turn your Evernote notes into actionable tasks on a Trello board. This can help you streamline project management and keep track of tasks in a more organized and efficient manner.
      • Easy collaboration: The integration allows you to share notes and tasks with team members, making collaboration and communication more seamless. Team members can comment, edit, and complete tasks right from Trello, without having to switch between apps.
      • Centralized information: By integrating Evernote with Trello, you can keep all your project-related information in one place. This can help you stay organized and reduce clutter, as you don't have to switch between apps or dig through emails to find the information you need.
      • Customizable workflows: The integration allows you to create customized workflows and automate repetitive tasks. For example, you can automatically create Trello cards from new Evernote notes or assign tasks to specific team members based on the content of the note.
      • Increased productivity: By using the Evernote-Trello integration, you can increase your productivity and save time. You can quickly turn your ideas and notes into actionable tasks and track progress in real-time, without having to switch between multiple apps.

    2. Gmail+Evernote Integration

      3. The Evernote-Gmail integration allows you to automatically save Gmail messages to Evernote as new notes. This integration can help you keep important information in one place and reduce clutter in your email inbox. For example, if you receive an email with important information or attachments, you can automatically create a new Evernote note from that email and easily access it later.

      Integrating Evernote with Gmail can provide several benefits, including:

      • Keeping important information in one place: With the Evernote-Gmail integration, you can save important emails as notes in Evernote. This helps you keep all the information related to a specific project or task in one place and makes it easy to find when you need it.
      • Reducing email clutter: By moving important emails to Evernote, you can declutter your email inbox and make it easier to manage. You won't have to worry about losing important emails in a sea of other messages.
      • Easy access to important information: You can access your Evernote notes from anywhere, including your mobile device or desktop, making it easy to reference important information even when you're on the go.
      • Improved organization: The Evernote-Gmail integration helps you stay organized by automatically categorizing your notes based on the tags and notebooks you choose. You can also easily search your notes for specific keywords or topics.
      • Automating repetitive tasks: You can use Appy Pie Connect to automatically save new Gmail messages as notes in Evernote. This helps you save time and focus on more important tasks.

    3. Salesforce+Evernote Integration

      4. The Evernote-Salesforce integration allows you to automatically create new Salesforce records from Evernote notes. This integration can be especially helpful for sales teams, as it allows them to quickly capture leads and opportunities from their notes. For example, if you attend a conference and take notes on potential leads, you can automatically create new Salesforce records from those notes and follow up with those leads later.

      Integrating Evernote with Salesforce can provide several benefits, including:

      • Centralized customer information: With the Evernote-Salesforce integration, you can save notes and information related to specific customers or leads in one central location. This can help you keep track of important information about your customers and provide better customer service.
      • Increased productivity: By integrating Evernote with Salesforce, you can automate repetitive tasks and save time. For example, you can automatically create new Salesforce records from Evernote notes, saving you the time and effort of manually entering data.
      • Improved collaboration: The integration makes it easy to share customer information and notes with team members. This helps ensure everyone is on the same page and can provide better service to customers.
      • Customizable workflows: You can use Appy Pie Connect to create custom workflows and automate tasks based on the content of your Evernote notes. For example, you can automatically assign tasks to specific team members based on the content of a note.
      • Better reporting: The Evernote-Salesforce integration helps ensure all customer information is accurate and up-to-date, which can lead to better reporting and insights. You can easily search and analyze your notes to gain valuable insights into your customers and their needs.

    4. Google Drive+Evernote Integration

      5. With the Evernote-Google Drive integration, you can automatically save Evernote attachments to Google Drive. This integration can help you keep your files organized and accessible, especially if you use both Evernote and Google Drive regularly. For example, if you receive an important document or image in an Evernote note, you can automatically save it to a specific folder in Google Drive for safekeeping.

      Integrating Evernote with Google Drive can provide several benefits, including:

      • Easy access to files: With the Evernote-Google Drive integration, you can easily attach files and documents from Google Drive to your Evernote notes. This helps you keep all the information related to a specific project or task in one place, and makes it easy to access files when you need them.
      • Improved collaboration: The integration makes it easy to share notes and files with team members. You can collaborate on notes and documents in real-time, making it easy to stay on the same page and work together effectively.
      • Increased productivity: By integrating Evernote with Google Drive, you can automate repetitive tasks and save time. For example, you can automatically create new Google Drive documents from Evernote notes, saving you the time and effort of manually creating new documents.
      • Improved organization: The integration helps you stay organized by automatically categorizing your notes and files based on the tags and notebooks you choose. You can also easily search your notes and files for specific keywords or topics.
      • Accessible from anywhere: You can access your Evernote notes and Google Drive files from anywhere, including your mobile device or desktop. This makes it easy to reference important information and collaborate with team members even when you're on the go.

    5. Slack+Evernote Integration

      6. The Evernote-Slack integration allows you to share Evernote notes with your team in Slack channels. This integration can be useful for collaboration, especially if you use both Evernote and Slack to communicate and manage tasks. For example, if you create a new note in Evernote that you want to share with your team, you can easily post that note to a Slack channel for discussion and feedback.

    Integrating Evernote with Slack can provide several benefits, including:

    • Centralized communication: With the Evernote-Slack integration, you can bring all your communication and note-taking into one central location. You can save important notes and information to Evernote and share them with your team via Slack, reducing the need to switch between multiple apps.
    • Improved collaboration: The integration makes it easy to share notes and files with team members. You can collaborate on notes and documents in real-time, making it easy to stay on the same page and work together effectively.
    • Increased productivity: By integrating Evernote with Slack, you can automate repetitive tasks and save time. For example, you can automatically create new Evernote notes from Slack messages or add comments to an Evernote note directly from a Slack message.
    • Improved organization: The integration helps you stay organized by automatically categorizing your notes and files based on the tags and notebooks you choose. You can also easily search your notes and files for specific keywords or topics.
    • Accessible from anywhere: You can access your Evernote notes and Slack messages from anywhere, including your mobile device or desktop. This makes it easy to reference important information and collaborate with team members even when you're on the go.

    Top Onenote Integrations

    Here are the top OneNote integrations using Appy Pie Connect:

    1. OneNote and HubSpot Integration

      2. With this integration, you can create notes in OneNote from HubSpot records or add HubSpot records to your OneNote notes. This can help you keep track of important customer information, and collaborate with your team members on important deals.

      Integrating OneNote with HubSpot can provide several benefits for businesses. Here are some of the key benefits:

      • Centralized customer information: HubSpot is a powerful CRM system that allows businesses to store and manage customer information. By integrating OneNote with HubSpot, you can create notes in OneNote from HubSpot records or add HubSpot records to your OneNote notes. This can help you keep track of important customer information, such as contact details, deal stages, and communication history.
      • Improved collaboration: OneNote allows for easy collaboration, and by integrating it with HubSpot, you can collaborate more effectively with your team members. For example, you can create a shared notebook for a specific project or customer, and add relevant information from HubSpot to it. This can help everyone stay on the same page and avoid confusion.
      • Increased productivity: By automating repetitive tasks such as creating notes from HubSpot records, you can save time and increase productivity. This can free up time for more important tasks such as sales calls, meetings, and customer outreach.
      • Better organization: OneNote is a powerful note-taking tool that allows for easy organization and categorization of notes. By integrating it with HubSpot, you can keep all your customer information in one place, organized by project or customer. This can make it easier to find the information you need quickly, and avoid searching through multiple systems.

    2. OneNote and Microsoft Teams Integration

      3. By integrating OneNote with Microsoft Teams, you can create a OneNote page for every new Teams channel created. This can help you keep track of important information related to specific projects or topics.

      Integrating OneNote with Microsoft Teams can provide several benefits for businesses:

      • Collaborate effectively: OneNote and Microsoft Teams are both powerful collaboration tools, and by integrating them, teams can work together more effectively. Teams can use OneNote to capture meeting notes, brainstorming sessions, and ideas, and easily share these notes with other team members within the Teams app.
      • Streamline workflows: Integrating OneNote with Teams can help teams streamline workflows by automating repetitive tasks.
      • Stay organized: OneNote is a powerful note-taking tool that allows for easy organization and categorization of notes.
      • Increased productivity: By automating repetitive tasks such as creating notes from Teams conversations or meetings, you can save time and increase productivity.
      • Accessible from anywhere: Both OneNote and Teams are cloud-based, which means that you can access them from anywhere with an internet connection.
      • Enhanced communication: Integrating OneNote with Teams can enhance communication between team members.

    3. OneNote and Dropbox Integration

      4. With this integration, you can create notes in OneNote from Dropbox files or add Dropbox files to your OneNote notes. This can help you keep track of important files and collaborate with your team members on important documents.

      Integrating OneNote with Dropbox can provide several benefits for businesses:

      • Access files from anywhere: Dropbox is a cloud-based storage service that allows you to access your files from anywhere with an internet connection. By integrating OneNote with Dropbox, you can access your notes and files from OneNote on any device that has Dropbox installed.
      • Streamline workflows: Integrating OneNote with Dropbox can help teams streamline workflows by making it easy to share notes and files. This can be especially useful for teams that work on projects together and need to collaborate on files.
      • Collaborate in real-time: With OneNote and Dropbox integration, team members can collaborate on notes and files in real-time. This can be especially useful for brainstorming sessions and meetings where ideas are being shared and discussed.
      • Automatic backup: Dropbox automatically backs up your files, which means that you don't have to worry about losing your OneNote notes or files. This can provide peace of mind and ensure that your important information is always safe and accessible.
      • Enhanced security: Dropbox provides advanced security features such as two-factor authentication and encryption, which can help keep your information secure.

    4. OneNote and WordPress Integration

      5. By integrating OneNote with WordPress, you can create notes in OneNote for every new post created in WordPress. This can help you keep track of your content ideas and create notes or reminders based on your content calendar.

      Integrating OneNote with WordPress can provide several benefits for bloggers and website owners:

      • Seamless content creation: With OneNote and WordPress integration, you can easily create and organize your blog posts in OneNote and then transfer them to WordPress for publishing. This can save time and streamline your content creation process.
      • Easy collaboration: OneNote and WordPress integration can make it easy to collaborate with others on blog posts. You can share your notes with collaborators and get feedback before publishing.
      • Efficient content management: With OneNote and WordPress integration, you can manage your blog posts more efficiently. You can use OneNote to organize your ideas, research, and drafts, and then transfer the final version to WordPress for publishing.
      • Improved productivity: By integrating OneNote with WordPress, you can improve your productivity by using OneNote to capture ideas, research, and drafts, and then transferring them to WordPress for publishing. This can save time and help you stay focused on your content creation process.
      • Enhanced organization: OneNote and WordPress integration can help you keep your content organized. You can use OneNote to create notebooks and sections for different categories of blog posts, and then transfer the final version to the appropriate category in WordPress.

    5. OneNote and Asana Integration

      6. By integrating OneNote with Asana, you can create notes in OneNote for every new task created in Asana. This can help you keep track of your tasks and create notes or reminders based on your to-do list.

      Integrating OneNote with Asana can provide several benefits for individuals and teams:

      • Streamlined task management: By integrating OneNote with Asana, you can capture tasks, notes, and ideas in OneNote and then transfer them to Asana for task management. This can help you stay organized and ensure that nothing falls through the cracks.
      • Improved collaboration: OneNote and Asana integration can make it easy to collaborate with others on tasks and projects. You can share your OneNote notes with collaborators and then track progress and updates in Asana.
      • Efficient project planning: With OneNote and Asana integration, you can plan and manage projects more efficiently. You can use OneNote to create project plans, outlines, and notes, and then transfer the final version to Asana for execution.
      • Better task prioritization: By integrating OneNote with Asana, you can prioritize tasks more effectively. You can use OneNote to capture tasks and ideas, and then transfer the most important tasks to Asana for prioritization and assignment.
      • Enhanced productivity: OneNote and Asana integration can help you improve your productivity by using OneNote to capture tasks, notes, and ideas, and then transferring them to Asana for action. This can save time and ensure that you're focusing on the most important tasks.

    Conclusion

    Evernote and OneNote are both powerful note-taking applications that offer unique features and functionalities to their users. Choosing between them depends on your personal preferences and needs. However, integrating these apps with other platforms and tools can enhance their functionality and productivity.

    Using Appy Pie Connect, an AI-driven integration platform, can help you easily connect Evernote and OneNote with other apps and streamline your workflow. By exploring and utilizing the top integrations of these apps, you can take your productivity and efficiency to the next level in 2023.

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    Abhinav Girdhar

    Founder and CEO of Appy Pie

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