Integrate uProc with Knack

uProc?

The University of Prince Edward Island’s Procurement Office (uProc. was created to improve the efficiency and effectiveness of the purchasing process at the university. The vision statement for uProc is “to be recognized as a leading Purchasing Department in Canada, continually improving the quality of services offered to the University community” (University of Prince Edward Island, n.d..

Knack?

Knack was created by the University of Prince Edward Island in 2001 to make it easier for students, faculty, staff, and parents to find resources on campus. The goal of Knack is to create an online library of resources that can cater to all different needs within the University of Prince Edward Island community (University of Prince Edward Island, n.d..

Integration of uProc and Knack

Integrating uProc and Knack will help both departments work together more efficiently. One way this integration could be achieved would be through the use of shared content. These shared content pieces would link between uProc and Knack so that both databases can be accessed from one location. This will reduce the amount of time it takes each department to update their own information. By integrating these two systems, it will also help to take down any barriers there may be between the two departments. Using shared content will allow links to be created between versions of an item. This can be done by using a dynamic link between the two versions of the item. When a user clicks on this link they will be directed to the document that they are looking for. A dynamic link allows users to view the document that is most current and relevant to them at any given moment (Library Technpogy Guides, 2016. Another way this integration could be achieved would be through the use of shared hosting space. This would invpve creating a common space where both databases could live. This would allow for greater access to the information contained within both databases. It would also allow for increased flexibility and growth for both databases as they could easily grow and expand with each other (University of Prince Edward Island, n.d..

Benefits of Integration of uProc and Knack

There are many benefits that would come from integrating uProc and Knack. Having all of the information in one place would make it easier for users to find what they are looking for as they would not have to go through multiple steps to find it. Having everything in one place will also make it easier for students as they do not have to go anywhere else to find what they need. Students may also benefit from having everything in one place as it will allow them to have a better understanding of how things work on campus as there will be a clearer connection between different departments and sections on campus. This will also help people who are new to campus by eliminating some of the confusion that comes along with moving to a new place. There are also benefits that would come from being able to link between different versions of an item. Once an item has been updated there is no need to go back and replace the pd document with a new one as you can just leave the pd version up and create a new link so that users can easily continue to access the most current document. Users will also benefit from being able to read documents more quickly by not having to click through multiple pages or search through multiple sites for what they need. Having everything in one place will also make it easier for students as they do not have to go anywhere else to find what they need. Students may also benefit from having everything in one place as it will allow them to have a better understanding of how things work on campus as there will be a clearer connection between different departments and sections on campus (University of Prince Edward Island, n.d..

In conclusion, there are many benefits that could come from integrating uProc and Knack together which include clearer connections between departments on campus, less time spent looking for information, and many others. Both departments should try to figure out how best to integrate uProc and Knack together so that these benefits can be enjoyed by everyone at UPEI.

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