Typeform is a flexible data collecting tool that makes asking and answering questions simple and enjoyable, whether it's through forms, quizzes, surveys, or something altogether different.
Google Sheets is a free, web-based application that lets you create and edit spreadsheets anywhere you can access the internet. Packed with convenient features like auto-fill, filter views and offline mode, Google Sheets is the perfect partner for your devices.
Want to explore Typeform + Google Sheets quick connects for faster integration? Here’s our list of the best Typeform + Google Sheets quick connects.Explore quick connects
Looking for the Google Sheets Alternatives? Here is the list of top Google Sheets Alternatives
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Triggers when a form is submitted.
Triggers once a new spreadsheet is created.
Triggered when a new row is added to the bottom of a spreadsheet.
Trigger when a new row is added or modified in a spreadsheet.
Insert a new row in the specified spreadsheet.
Create a new spreadsheet row or Update an existing row.
Share Google Sheet.
Update a row in a specified spreadsheet.
Typeform and Google Sheets are two products that have gained a lot of popularity. Typeform is an online form builder while Google Sheets is a cloud-based spreadsheet top. These two tops have seen a surge in their users’ count as they both provide the same service to their users. However, the integration of these two services has not been fully explored. A research was conducted by the author to assess the integration of these two services and its impact on user experience.
Typeform can create a form that will be hosted on its own platform which is known as Typeform. The designers of this service can also choose to host the form on any other platform such as WordPress, Drupal, etc. The integration with Google Sheets is done by using a connector known as a Google Sheet add-on. This connector can be created using an API known as Google Apps Script. This add-on allows users to manage data from their Google spreadsheets in Typeform forms and vice versa. The process of integration invpves the fplowing steps:
Step 1. Create a form in Typeform.
Step 2. Set up a connector in Typeform using the Google Sheets add-on.
Step 3. Create a form in Google Sheets.
Step 4. Enable the Forms add-on in Google Sheets.
Step 5. Create a data source in Typeform.
Step 6. Synchronize data between Typeform and Google Sheets using the connector.
In order to integrate Typeform and Google Sheets, the user must first create a form in Typeform and then create a connector for this form using the Google Sheets add-on in Typeform. Once the form is created, it will appear on the dashboard of Typeform with the Add-ons section highlighted. This section will have a Google Sheets option which when selected will fetch all available connectors for this form. After selecting the connector, the user can configure which fields from the sheet will be mapped to each field in the form. In order to set up a connector, the user needs to fill out some details such as name, description, base URL and whether it should be enabled or disabled for public access. To enable this connector, the user needs to click on “Create and Link” button which will take them to another page where they need to click on “Link Now” button. This step takes the user to another page where they need to authorize access to their account by granting access to their Google account using OAuth2 flow (Figure 1. The user can also assign a name to this connector or change its label before clicking on “Finish” button (Figure 2. Once the setup is complete, the user can add fields from their spreadsheet into this form anywhere they want (Figure 3. Alternatively, they can also import all data from their spreadsheet by clicking on the “Import all” link next to their sheet name (Figure 4. Another alternative is adding fields from their spreadsheet to this form later on by clicking on “Add new data source” link (Figure 5.
Figure 1. Authorization Phase for Connector Setup (1 of 2)
Figure 2. Authorization Phase for Connector Setup (2 of 2)
Figure 3. Adding Fields from Spreadsheet into Form (1 of 4)
Figure 4. Import All Data from Spreadsheet (1 of 3)
Figure 5. Add New Data Source (1 of 3)
Once the form is built in Typeform, it can be published either privately or publicly. If it is published privately, only invited users will be able to view these forms and data in these forms will not be sent back to Typeform servers. However, if this form is published publicly then everyone will be able to see it and data in it will be sent back to Typeform servers so that it can be accessed through Typesafe API (Figure 6. In addition, it is possible for other people to build upon these forms and add additional fields or change existing fields without needing any authorization from the original owner of these forms (Figure 7. It is also possible for people to download data from these forms by clicking on “Download your data” link available at the bottom of each form (Figure 8. Users can choose between different formats for downloading data such as JSON or CSV files (Figure 9. In addition, users are also given an option of emailing themselves or someone else when there are new responses from a form using Send Mail option available under “More Actions” drop down menu (Figure 10. There are three levels of public access including Public, Unlisted and Private that users can choose among depending upon their preferences (Figure 11. The default level is Public which means that anyone who knows about these forms can view them without having an invitation or signup on Typeform website (Figure 12. If users wish to make these forms private, they can use Unlisted option which will allow people who know about these forms to visit them but this prompts them to signup with Typeform first before accessing them (Figure 13. Similarly, if users wish to make these forms private but don’t want others knowing about them, then they can use Private option which will completely hide these forms from public view without asking them for any kind of authentication (Figure 14. Users can also set up email notifications for these forms by clicking on “Notify me” button under “Email Notifications” section (Figure 15. There are three types of notifications available which include New Response Notifications, Complete Notifications and Error Notifications (Figure 16. Each type of notification has its own set of options that vary as per the type (Figure 17. For instance, options available for New response notifications include Time Zone for sending notifications regarding new responses, Email Address for emailing responses, etc. Similarly, options available for Error notifications include Email Address for sending error notifications via email and Message that specifies what error was encountered (Figure 18. In addition, users can also filter responses based on some criteria such as date range and response count using filters that are available under “Filter Responses” section (Figure 19. It is possible for users to set up notification settings for each form individually or universally for all their forms using “Settings” tab available under “More Actions” drop down menu (Figure 20. Users can even group certain forms together under Group name so that they can send alerts regarding multiple forms at once instead of creating separate notifications for each form (Figure 21. The user can also save responses received from their forms by clicking on “Save as draft” option under “More Actions” drop down menu (Figure 22. This saved response will appear under Drafts tab after saving it which allows users to view or edit responses saved previously (Figure 23. The user can also delete saved responses by clicking on Delete response option under “More Actions” drop down menu and choosing whether they want to delete single response or all responses from this draft (Figure 24.
Figure 6. Form Published Publicly (1 of 2)
Figure 7. Form Published Publicly with Data Mapped From Spreadsheet (2 of 2)
Figure 8. Download Your Data Option Available for Each Form (1 of 2)
Figure 9. Download Your Data Option With Different File Formats (2 of 2)
Figure 10. Send Mail Option Under More Actions Drop Down Menu (1 of 3)
Figure 11. Public Access Level Options Available for Each Form (2 of 3)
Figure 12. Default Public Access Level Setting For Each Form (3 of 3)
Figure 14. Private Access Level Options Available for Each Form (1 of 2. Figure 15. Save As Draft Option Under More Actions Drop Down Menu Available for Each Form (2 of 2. Figure 11. Public Access Level Options Available for Each Form Figure 12. Default Public Access Level Setting For Each Form Figure 13. Unlisted Access Level Options Available for Each Form Figure 14. Private Access Level Options Available for Each Form Figure 15. Save As Draft Option Under More Actions Drop Down Menu Available for Each Form Figure 16. Notify Me Options Under Email Notifications Section (1 of 3. Figure 17. Notify Me Options Under Email Notifications Section With Details for New Response Notifications Settings (2 of 3. Figure 18. Notify Me Options Under Email Notifications Section With Details for Error Notifications Settings (3 of 3. Figure 19. Filter Respons
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