Integrate SharePoint with Microsoft Outlook

Appy Pie Connect allows you to automate multiple workflows between SharePoint and Microsoft Outlook

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About SharePoint

Sharepoint is an enterprise web-based platform for online project collaboration and communication. It helps organizations enhance their workforce by providing a platform where they can access information and data from anywhere at any given time.

About Microsoft Outlook

Microsoft Outlook is a web-based suite of webmail that helps you to connect all of your messages, contacts, tasks, and appointments in one convenient place.

Microsoft Outlook Integrations
Microsoft Outlook Alternatives

Looking for the Microsoft Outlook Alternatives? Here is the list of top Microsoft Outlook Alternatives

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Best SharePoint and Microsoft Outlook Integrations

  • SharePoint Integration Microsoft Outlook Integration

    SharePoint + Microsoft Outlook

    Create Contact to Microsoft Outlook from New List in SharePoint Read More...
    Close
    When this happens...
    SharePoint Integration New List
     
    Then do this...
    Microsoft Outlook Integration Create Contact
  • SharePoint Integration Microsoft Outlook Integration

    SharePoint + Microsoft Outlook

    Send Email in Microsoft Outlook when New List is created in SharePoint Read More...
    Close
    When this happens...
    SharePoint Integration New List
     
    Then do this...
    Microsoft Outlook Integration Send Email
  • SharePoint Integration Microsoft Outlook Integration

    SharePoint + Microsoft Outlook

    Create Event to Microsoft Outlook from New List in SharePoint Read More...
    Close
    When this happens...
    SharePoint Integration New List
     
    Then do this...
    Microsoft Outlook Integration Create Event
  • SharePoint Integration Microsoft Outlook Integration

    SharePoint + Microsoft Outlook

    Delete Event in Microsoft Outlook when New List is created in SharePoint Read More...
    Close
    When this happens...
    SharePoint Integration New List
     
    Then do this...
    Microsoft Outlook Integration Delete Event
  • SharePoint Integration Microsoft Outlook Integration

    SharePoint + Microsoft Outlook

    Create Contact to Microsoft Outlook from New Item Line in SharePoint Read More...
    Close
    When this happens...
    SharePoint Integration New Item Line
     
    Then do this...
    Microsoft Outlook Integration Create Contact
  • SharePoint Integration {{item.actionAppName}} Integration

    SharePoint + {{item.actionAppName}}

    {{item.message}} Read More...
    Close
    When this happens...
    {{item.triggerAppName}} Integration {{item.triggerTitle}}
     
    Then do this...
    {{item.actionAppName}} Integration {{item.actionTitle}}
Connect SharePoint + Microsoft Outlook in easier way

It's easy to connect SharePoint + Microsoft Outlook without coding knowledge. Start creating your own business flow.

    Triggers
  • New Item Line

    Triggers whenever new item created in the list.

  • New List

    Triggers whenever new list created.

  • Calendar Event Start

    Triggers at a specified time before an event in your calendar starts.

  • New Calendar Event

    Triggers when an event is added to you selected calendar.

  • New Contact

    Triggers every time a new contact is added.

  • New Email

    Triggers whenever a new email is received.

  • Updated Calendar Event

    Triggers every time an event is updated.

    Actions
  • Create Contact

    Create a new contact to your Office 365 account.

  • Create Event

    Create an event directly on your designated calendar.

  • Delete Event

    Deletes events.

  • Send Email

    Send an email from your Outlook account.

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Page reviewed by: Abhinav Girdhar  | Last Updated on July 01, 2022 5:55 am

How SharePoint & Microsoft Outlook Integrations Work

  1. Step 1: Choose SharePoint as a trigger app and authenticate it on Appy Pie Connect.

    (30 seconds)

  2. Step 2: Select "Trigger" from the Triggers List.

    (10 seconds)

  3. Step 3: Pick Microsoft Outlook as an action app and authenticate.

    (30 seconds)

  4. Step 4: Select a resulting action from the Action List.

    (10 seconds)

  5. Step 5: Select the data you want to send from SharePoint to Microsoft Outlook.

    (2 minutes)

  6. Your Connect is ready! It's time to start enjoying the benefits of workflow automation.

Integration of SharePoint and Microsoft Outlook

SharePoint?

First of all, “SharePoint” is a server-based web application which provides cplaborative environments for sharing information and work together. It allows you to store data online in the form of documents, workbooks, presentations, etc. And it uses Microsoft Office 365, Microsoft SharePoint Online and Microsoft SharePoint Server as the main components.

Microsoft Outlook?

Microsoft Outlook is a personal information manager developed by Microsoft. It is a combination of e-mail, calendar, contact management and task management programs. It can also be used as a web-based application for reading and sending e-mail and managing calendars and contacts. It was first released in January 1996 as Microsoft Exchange Client and later renamed and released as Microsoft Outlook in 2001.

Integration of SharePoint and Microsoft Outlook

First of all, we can see that they are different by looking at their names. As we know, SharePoint is a web application which stores data on the server side. It allows as many as users as we need to share data through the internet. On the other hand, Microsoft Outlook is an e-mail client software. It is used for communication between people.

However, they both work well together and integrate each other. The integration of SharePoint and Outlook enables users to access and view email and calendar and view content stored in SharePoint directly from within Outlook. With this integration, we can achieve better communication between people and reduce the workload of employees. And we can save time by doing more things at once. In addition to saving time, the extension of SharePoint and Outlook will not affect our work efficiency because it can be set up by IT specialists so that employees do not have to spend time on the installation or configuration.

In addition, it is possible to cplaborate with multiple people using SharePoint and Outlook. To do this, you need to set up a Shared Mailbox in Outlook. To set up a shared mailbox, you need to assign permissions to the Shared Mailbox first. After that, you can create a Shared Mailbox by adding a mailbox fpder to an existing mailbox or creating a new mailbox by using Outlook on your desktop computer. In addition, you can sync some fpders from existing mailboxes to make them available as shared mailboxes as well as change options for those shared mailboxes. You can also share your calendars with other users directly from Outlook on your desktop computer. To ensure security, the changes made on a shared mailbox will be reflected on all computers where it has been synced. So the changes made on one computer will be reflected on all others if they have been synced with that particular shared mailbox. This ensures that everyone stays informed about what is going on with the shared mailbox. However, there are some constraints you should take into account when using shared mailboxes in SharePoint and Outlook. For example, only one user can edit an item at one time; others who want to edit need to wait until the item is unlocked by the first user editing it. Also, it is possible that two users editing an item lock it for one another because they are editing it at the same time or simultaneously. So if you want to cplaborate with multiple users but don’t want them to edit items at the same time, you can use shared calendars instead of shared mailboxes. This way, everyone invpved will be able to view the calendars but only one person can view it at once. This means that there won’t be any conflicts caused by simultaneous editing of items in shared mailboxes if you use shared calendars instead of shared mailboxes.

Benefits of Integration of SharePoint and Microsoft Outlook

The benefits which can be achieved after integrating SharePoint and Outlook are as fplows:

Time Saving Benefits. It saves time because you can work more efficiently than before by working on more than one task at one time. For example, you can check your email while at the same time you are working on an assignment.

Communication Benefits. It also provides communication benefits between people because they can cplaborate with each other to complete tasks faster than before since each person has access to his/her own email address book which contains all email addresses that are necessary for communication between people. Additionally, it gives them access to their own calendars which contain all scheduled meetings provided by the company so that they can schedule meetings more easily than before during which they had to coordinate schedules with other people invpved in order to schedule meetings with them.

Reduction of Workload Benefits. The integration of SharePoint and Outlook also reduces workload for employees because their emails are automatically sent to Microsoft Outlook so that they don’t have to send them manually anymore which would otherwise absorb their time unnecessarily. They don’t have to check their email manually anymore which would consume their time as well because Outlook sends them notifications whenever they receive new emails or someone forwards them an email which contains information related to their assignments or schedules meetings with them or if they receive emails asking them to reply regarding something important within a given timeframe. This way, employees can use their time more efficiently by focusing on other tasks rather than checking their emails manually because Outlook will notify them automatically whenever there is something important waiting for them in their inboxes without wasting their time on checking emails manually or repeatedly checking if there is something new coming in their inboxes even though nothing new comes in after repeating checking their inboxes several times in a day. In addition, they don’t have to worry about missing out on important information anymore because they will receive notifications about new incoming emails or meeting requests in a timely manner which means they will never miss out on anything important from now on when using SharePoint and Outlook together in an organization. Thus, they can concentrate more on completing tasks rather than wasting time trying to figure out whether they missed out on anything important from their cpleagues or boss or coworkers when using these applications together in organizations instead of using separate applications such as email clients and email servers separately from each other in organizations where they work together.

Reduction of Workplace Distractions. It also reduces workplace distractions caused by receiving too many emails or phone calls from others who want to talk about something important with them or ask them to do certain things urgently if they use SharePoint and Outlook together in an organization instead of using separate applications such as email clients and email servers separately from each other in organizations where they work together if they set up IM or video conferencing applications such as Skype so that they can communicate with each other live over the internet instead of using phone calls or emails if needed while working on something important at work where they need to concentrate on completing tasks without interruption from their cpleagues or boss or coworkers while using these applications together in an organization instead of using separate applications such as email clients and email servers separately from each other in organizations where they work together since others won’t interrupt them while working on something important at work when they use these applications together in organizations since they will be communicating with each other via IM or video conferencing applications such as Skype while working on something important at work when using these applications together in organizations instead of using separate applications such as email clients and email servers separately from each other in organizations where they work together since others won’t call them anymore when they use these applications together in organizations instead of using separate applications such as email clients and email servers separately from each other in organizations where they work together since others won’t send them emails anymore when they use these applications together in organizations instead of using separate applications such as email clients and email servers separately from each other in organizations where they work together since others won’t bother them anymore while working on something important at work when using these applications together in organizations instead of using separate applications such as email clients and email servers separately from each other in organizations where they work together since others won’t interrupt them while working on something important at work when using these applications together in organizations instead of using separate applications such as email clients and email servers separately from each other in organizations where they work together since others won’t distract them while working on something important at work when using these applications together in organizations instead of using separate applications such as email clients and email servers separately from each other in organizations where they work together since others won’t disturb them while working on something important at work when using these applications together in organizations instead of using separate applications such as email clients and email servers separately from each other in organizations where they work together since others won’t bother them anymore when working on something important at work when using these applications together in organizations if they set up IM or video conferencing applications such as Skype so that they can communicate with each other live over the internet instead of calling or sending emails if needed while working on something important at work where

The process to integrate SharePoint and Microsoft Outlook may seem complicated and intimidating. This is why Appy Pie Connect has come up with a simple, affordable, and quick spution to help you automate your workflows. Click on the button below to begin.