Integrate QuickBooks Online with PDF4me

QuickBooks Online

The product known as QuickBooks Online has been developed by Intuit and is a product of the QuickBooks brand. It is an online software that allows users to perform various accounting tasks in an efficient manner. The software comes with numerous features enabling users to track sales, expenses, profits and other complex accounting procedures on any computer or mobile device. The software allows users to create invoices, pay bills, manage inventory, store customer information and make financial reports. The innovative features of the software are aimed at simplifying the process of maintaining business accounts for small businesses. According to the company, the software has been designed with the aim of providing small businesses with a lighter, less expensive alternative to Intuit's flagship accounting software known as QuickBooks Pro (Hartman 2013.

PDF4me

PDF4me is an online top provided by Intuit that enables users to convert their PDF files into editable documents such as .docx or .rtf files. The conversion process is performed using a browser-based application that does not require users to download or install any software. This means that users can convert their files from anywhere provided there is an internet connection available. The conversion process takes place in real time and does not require users to wait for long before the process is complete (Cohen 2013.

Integration of QuickBooks Online and PDF4me

Integration of QuickBooks Online and PDF4me makes it possible for users to access their QuickBooks data while they are performing other tasks. This means that users do not have to switch between different applications when they need to access their accounting data. The integration also frees users from having to print out documents or re-key information into another application. QuickBooks Online and PDF4me are integrated through the use of an API (Application Program Interface. which enables one program to communicate with the other. In essence, the API acts as an interface between the two programs (Coombs 2013.

Benefits of Integration of QuickBooks Online and PDF4me

The integration offers several benefits including:

• Quicker access to accounting data. Integration of QuickBooks Online and PDF4me makes it easier for users to access their accounting data without having to go through extra steps such as printing or copying information. This makes it possible for users to access their data quickly even when they are on the move. For instance, if a user creates a report and saves it in PDF format, the user can view it later by accessing it from their QuickBooks account or from their PDF4me account using a mobile device or web browser. An example of a mobile device would be tablets and smartphones. Since most tablets and other mobile devices come with pre-installed apps such as Mail, Calendar and Notes, it is easy for users to send the report to themselves in an email, calendar event or contact card (Fitzgerald 2012. The report will be sent by simply clicking on an icon and saving it directly in QuickBooks or PDF4me. Users can also view their accounting data while they are creating invoices or while they are performing other accounting tasks. In this case, they will have to connect to the app by switching between applications which means that they do not have to switch between applications each time they want to view their accounting data (Thibodeau 2013.
• Saving time. Integration of QuickBooks Online and PDF4me saves time because users do not have to print out documents for later viewing, copy information into another program or re-key information into another application. This means that users can save significant amount of time over the long run as they will not have to purchase paper; print out documents; re-key information; or search for misplaced documents (Dockendorff 2013.
• Improving efficiency. Integration of QuickBooks Online and PDF4me improves efficiency because the program makes it easier for users to access information about their accounting procedure at a later date. For instance, if a user needs to figure out how much cash was available during a certain period in order to determine whether money was used wisely, the user can easily retrieve information about cash flow during that period by accessing the accounting data stored in QuickBooks Online and PDF4me (Coombs 2013. The same applies when users need to generate reports to share with clients or customers. In this case, they will not have to re-key information into another application since they can access the information directly from their accounts (Thompson 2013.

The integration of QuickBooks Online and PDF4me makes it possible for users to access accounting data without having to incur extra costs associated with printing or purchasing paper. It also saves time as users do not have to re-key information into another application or go through the hassle of searching for misplaced documents. Another important benefit associated with integration of QuickBooks Online and PDF4me is that it improves efficiency by making it easier for users to retrieve accounting data at a later date.

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