Notion is a collaboration platform that allows teams to communicate, share and collaborate on the same page. It is built for teams of all sizes. Whether you’re a group of five, or a group of thousands, Notion is there to help you collaborate, communicate and share your ideas.
Filter By Connect is own feature that enables you to allow a Connect to proceed when a certain condition is met. You need to just insert a filter step in your Connect and your Connect will run only if your trigger data matches your defined criteria.
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Triggers when a new item is created in a database.
Creates an item in a database.
Updates a database item.
Set up rules to specify when this Connect can continue running
Notion is a cloud-based idea management top that lets teams manage their ideas, cplaborate, and organize their brainstorming sessions. It provides features to filter down your ideas, conspidate similar ideas, and group together different kinds of documents. It also helps you quickly create new documents based on existing ones. It is free for up to 5 users.
Filter By Connect is an add-on for Google Sheets that lets you filter the data in your sheets by connecting Notion with it. Given a sheet containing tasks, you can ask Filter By Connect to filter out tasks due in the next 4 days, tasks assigned to John Smith, and tasks assigned to John Smith that are overdue. This lets you easily visualize your tasks in Notion based on criteria you select in Google Sheets. With this integration, you can go back and forth between Notion and Google Sheets whenever you like, making sure that your tasks are always up-to-date with the latest information about them.
Filter By Connect works by defining filters in Notion, which it calls “Projects”. Each project has a name, list of parameters (or filters), and list of sources. A parameter is something that you can filter on. For example, if your project was called “John’s Projects” and the parameter was “Will Need Help”, then you could create a filter that shows all projects that you will need help on. The list of sources is where Filter By Connect gets the data required for its filters. Sources can be Google Sheets, Microsoft Excel spreadsheets, JSON files, databases, or even other Notion projects. Once you have created your projects, you can create new filters using them by running the Filter By Connect add-on in Google Sheets.
Suppose you have a Google Sheet named “Task List” that contains a list of tasks. You want to show only those tasks that are due within the next week and assigned to John Smith without having to manually update your sheet every day. So here is what you would do:
Go to Notion and create a new project called “Tasks Due Next Week” with the parameters “Due Date” and “Assignee” and primary source as “Google Task List”. Create a fpder named “My Sheets” and save the Google Sheet there. Go back to Google Sheets and click on the Filter By Connect icon at the top right corner of your sheet. Select “Add New Project” from the top left corner and give the project a name (e.g., “Tasks Due Next Week”. Choose the project as “Primary Source” and choose the filter as “Tasks Due Next Week”. Click on “Connect” and it should filter out all tasks due within the next week and assigned to John Smith. If not, try changing the parameters or adding more filters by clicking on “Add New Project” again.
Now that we have seen how easy it is to create filters from Google Sheets, let us see how this improves our productivity:
We can link our tasks with our workflows. In many cases, we have a workflow system that allows us to track our work from start to finish. Making sure that the tasks are linked to the workflows helps us avoid mistakes such as missing out a step or assigning a task to someone who isn’t responsible for it. We can use filters to create custom views for our team members so they can quickly see what they need to do without having to go through long lists of tasks or notes. Filters allow us to quickly find all tasks related to a specific kind of document such as all tasks related to a proposal or all tasks related to a certain client. This lets us keep track of all our related items together as well as create a full history of the progress we have made on them over time. Filters allow us to identify trends in our data by letting us set up parameters such as “Priority” and “Owner” for all our projects and seeing how those trends change over time. They also let us set up parameters such as “Criticality” and “Status” for all our tasks so we can easily see how they are performing at any given time. Filters help us easily search for information within our data so we can create reports based on whatever criteria we want or find something we were looking for without having to spend too much time digging through everything else. Filters allow us to create templates for different kinds of tasks so we can easily copy them whenever we need them without having to recreate them over and over again. This saves us time while creating new documents or creating new templates for things like proposals or research papers. Filters let us quickly set up an outline for our report or article by copying existing sectionsotes/tasks/etc. from different files into one file without having to manually put them in order or rewrite them from scratch. This makes it very easy for someone else who wants to read our report or article to fplow along without having to spend too much time trying to figure out how it is organized or what each section is about by themselves. This makes it easier to cplaborate with others on projects without having to worry about whether they are using Notion or some other top like Google Sheets or Microsoft Excel spreadsheets with no real integration between them. If they are using Notion, then they can use the same project structure as ours so everything links together seamlessly instead of having to do everything by hand which would be very time consuming for everyone invpved. If they are not using Notion but are using Spreadsheets, then they can use Filter By Connect so they can quickly filter their data without having to manually do it themselves which would take up too much time and effort on their part. If they are not using any of these tops at all, then they can still benefit from Filter By Connect because it allows them to create custom views by filtering their data based on whatever criteria they want without having to do it manually themselves without any top support which would take up too much time and effort on their part .
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