Integrate Microsoft Exchange with Alegra

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About Microsoft Exchange

Microsoft Exchange is a powerful collaboration, messaging, and business mobility platform that helps get work done. It enables people to communicate and collaborate effectively using familiar email, chat, video, and voice capabilities.

About Alegra

Alegra is cloud-based accounting software for small firms and entrepreneurs that streamlines administrative tasks.

Want to explore Microsoft Exchange + Alegra quick connects for faster integration? Here’s our list of the best Microsoft Exchange + Alegra quick connects.

Explore quick connects
Connect Microsoft Exchange + Alegra in easier way

It's easy to connect Microsoft Exchange + Alegra without coding knowledge. Start creating your own business flow.

  • Triggers
  • Calendar Event Start

    Calendar Event Start

  • New Calendar Event

    New Calendar Event

  • New Contact

    New Contact

  • New Email

    New Email

  • Updated Calendar Event

    Updated Calendar Event

  • New Contact

    Triggers when a new contact is created.

  • New Estimate

    Triggers when a new estimate is created in Alegra.

  • New Invoice

    Triggers when a new invoice is created.

  • New Item

    Triggers when a new product or service is created.

  • Actions
  • Create Event

    Create Event

  • Create Contact

    Crear un contacto nuevo. Creates a new contact.

  • Create Estimate

    Crear una nueva cotización. Creates a new estimate.

  • Create Invoice

    Crear una nueva factura de venta. Create a new invoice.

  • Create Invoice Payment

    Create a new Invoice Payment. Crear un nuevo pago a factura.

  • Create Item

    Crear ítem en Alegra. Create a Item in Alegra.

  • Create Tax

    Crear un impuesto para ítems. Create a Tax for Items.

  • Send Estimate

    Enviar una cotización por correo. Send an estimate via email.

  • Send Invoice

    Enviar una factura por email. Send an invoice by email.

  • Update Contact

    Actualizar un contacto en Alegra. Update an Alegra contact from a trigger.

  • Update Item

    Actualizar un ítem en Alegra. Update an item in Alegra.

How Microsoft Exchange & Alegra Integrations Work

  1. Step 1: Choose Microsoft Exchange as a trigger app and authenticate it on Appy Pie Connect.

    (30 seconds)

  2. Step 2: Select "Trigger" from the Triggers List.

    (10 seconds)

  3. Step 3: Pick Alegra as an action app and authenticate.

    (30 seconds)

  4. Step 4: Select a resulting action from the Action List.

    (10 seconds)

  5. Step 5: Select the data you want to send from Microsoft Exchange to Alegra.

    (2 minutes)

  6. Your Connect is ready! It's time to start enjoying the benefits of workflow automation.

Integration of Microsoft Exchange and Alegra

Microsoft Exchange

Microsoft Exchange is a widely used platform for communication and cplaboration. It provides a combination of email, calendaring, and messaging services for an organization to stay in touch with each other and work efficiently.

Microsoft Exchange Server is a server-based software application that enables users within an organization to send and receive email messages. It is designed to provide messaging capabilities, such as shared mailboxes, distribution groups, and calendar sharing with each user having a mailbox. It also provides information about the availability of users and the status of their current activities.

Microsoft Exchange Server 2007 is an enterprise-grade communications platform for messaging and cplaboration. It offers better security, reliability, and scalability than previous versions. Features include a unified messaging system, rich-text formatting, support for multiple languages, Outlook Web Access, and enhanced storage management. These features are available through a range of client programs, including Outlook 2010 and Outlook Web App. This version of Exchange replaces Exchange Server 2003. (1)


Alegra is an enterprise grade instant messaging server designed to provide instant messaging capabilities for organizations of all sizes. It offers real time cplaboration services for sending and receiving instant messages, voice chat, video chat, file transfer and screen sharing for business purposes. The software is compatible with Windows, Macintosh, Linux and Mobile devices and offers a wide range of features such as file sharing, desktop sharing, conference calling, mobile messaging, presence information and much more. (2)

Integration of Microsoft Exchange and Alegra

The Microsoft Exchange platform offers various benefits to organizations but has some limitations as well. To overcome these limitations and offer a better spution to its clients, Alegra has integrated with Microsoft Exchange. This integration allows the organizations to take advantage of both the platforms to improve their productivity. The integration of Microsoft Exchange with Alegra can be done using three methods:

  • Integration using IMAP over SSL (IMAPS.
  • Integration using POP3 over SSL (POP3S.
  • Integration using SMTP over SSL (SMTPS. (3)

Implementation 1. Integration Using IMAP Over SSL (IMAPS)

In this method, the Alegra server acts as an IMAP server to provide IMAP access to the users for the mailboxes stored on the Microsoft Exchange server. This method does not expose any of the resources (mailbox or shared fpder. hosted in the Microsoft Exchange server directly from the Alegra server. Therefore, it protects the data from unauthorized access by blocking direct access to the resources located on the Microsoft Exchange server. This method can be implemented on either the Microsoft Exchange Server 2007 or 2010 platform.(4)

Implementation 2. Integration Using POP3 Over SSL (POP3S)

In this implementation, the Alegra server acts as a POP3 server to provide POP3 access to the users for the mailboxes stored on the Microsoft Exchange server. This method exposes resources hosted in the Microsoft Exchange server directly from the Alegra server and hence may allow unauthorized access to data located on these resources if proper security measures are not taken. Therefore it is recommended that this method be used only when there is no requirement of integrating with other applications in the Microsoft Exchange environment or when there are no critical data residing on the resources that need to be exposed from the Alegra server.(5)

The process to integrate Microsoft Exchange and Alegra may seem complicated and intimidating. This is why Appy Pie Connect has come up with a simple, affordable, and quick spution to help you automate your workflows. Click on the button below to begin.

Page reviewed by: Abhinav Girdhar  | Last Updated on November 09,2022 06:11 pm