Integrate HubSpot CRM with Zoom

Appy Pie Connect allows you to automate multiple workflows between HubSpot CRM and Zoom

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About HubSpot CRM

Hubspot CRM is a customer relationship management system that helps teams with their marketing, sales, and customer care needs. With Hubspot CRM, you can track prospects, close deals, nurture leads, sell more, and deliver exceptional customer support.

About Zoom

Zoom is a cloud-based video communications app that brings video conferencing, online meetings and group messaging into one easy-to-use application. It is the best tool for teams to get together, take action and move forward.

Want to explore HubSpot CRM + Zoom quick connects for faster integration? Here’s our list of the best HubSpot CRM + Zoom quick connects.

Explore quick connects

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Connect HubSpot CRM + Zoom in easier way

It's easy to connect HubSpot CRM + Zoom without coding knowledge. Start creating your own business flow.

  • Triggers
  • New Company

    Triggers when a new company is created.

  • New Contact

    Triggered every time a new contact is created in HubSpot.

  • New Contact Property Change

    Triggered every time a specified property is updated on any contact. This will also be triggered when a contact is created with this property.

  • New Deal

    Triggers when a new deal is created.

  • New Deal in Stage

    Triggers when a new deal enters a stage.

  • New Meeting

    Triggers when a new Meeting or Webinar is created.

  • New Recording

    Triggers when a new Recording is completed for a Meeting or Webinar.

  • New Registrant

    Triggers when a new registrant is added to a Webinar.

  • Actions
  • Associate Deal

    Associates the deal with dealId with the contact.

  • Create Company

    Creates a new company.

  • Create Deal

    Creates a new deal.

  • Create or Update Contact

    Create a new contact or update an existing contact based on email address.

  • Update Company

    Updates an existing company.

  • Update Deal

    Updates an existing deal.

  • Create Meeting

    Creates a new Zoom Meeting. Note: The meeting options such as join before host, host video, participants video and audio setting would follow the account/user group setting in Zoom web page.

  • Create Meeting Registrant

    Add a new meeting registrant.

  • Create Meeting Registration Custom Question

    Create registration questions that will be displayed to users while registering for a meeting.

  • Create Registrant

    Creates a new webinar registrant.

How HubSpot CRM & Zoom Integrations Work

  1. Step 1: Choose HubSpot CRM as a trigger app and authenticate it on Appy Pie Connect.

    (30 seconds)

  2. Step 2: Select "Trigger" from the Triggers List.

    (10 seconds)

  3. Step 3: Pick Zoom as an action app and authenticate.

    (30 seconds)

  4. Step 4: Select a resulting action from the Action List.

    (10 seconds)

  5. Step 5: Select the data you want to send from HubSpot CRM to Zoom.

    (2 minutes)

  6. Your Connect is ready! It's time to start enjoying the benefits of workflow automation.

Integration of HubSpot CRM and Zoom

HubSpot CRM

HubSpot CRM is a customer relationship management system that is used by businesses to manage their clients. It helps them to create a list of contacts, their information and other necessary information about clients. It also helps businesses to create a database for their customers’ profiles, send emails and newsletters and schedule appointments.

Briefly, it can be defined as a software application that allows businesses to manage the relationships with their customers. It helps them to manage customer data and makes contact with customers much easier.


Zoom is a cloud-based cplaboration platform that helps people to communicate with each other from different locations. It is a video conferencing (VC. top that provides high-quality video and audio calls, screen sharing and instant messaging. Another feature of Zoom is that it can be used on mobile devices. So, you can use Zoom on your mobile phone or tablet. The main goal of Zoom is to make communication more convenient, easier and faster.

Integration of HubSpot CRM and Zoom

Integration of HubSpot CRM and Zoom makes your work much easier. Integration means combining two or more systems together. The integration process creates a better experience for users and provides a deeper understanding of customer behavior. HubSpot is a SaaS (Software as a Service. spution, so adding it to Zoom is very easy. As both tops are cloud-based, you don’t have to install any software or hardware on your device. All you need is an internet connection.

The integration process consists of three steps:

  • Create an Account in HubSpot CRM
  • Create an Account in Zoom
  • Invite Your Contacts to the Conference in Zoom

Creating an Account in HubSpot CRM. To create an account in HubSpot CRM, you need to go to and complete the registration process. Then log into your account from your computer or from your smartphone with the help of the QR code that will appear on your screen or by entering the QR code in the QR scanner app of your smartphone. A QR code is a square code that can contain any type of information and can be scanned by smartphones with a special scanning application. After logging in, the installation process will begin automatically. You will be asked to enter some basic information about your company, such as the website address, name, etc., and press “Save and Continue” button. Next, you will be asked to enter information about your contact person, such as name, email and phone number. Note that you can enter multiple contact persons if you want. Then you will be asked to create an account so that you can start using all features of the CRM top. The creation process takes approximately 10 minutes. But don’t worry if it takes more time than expected because it depends on how fast your Internet speed is and how fast you enter data into the fields. Creating an Account in Zoom. To create an account in Zoom, you need to go to and enter your email address, a username and password for your account. Then click “Create New Account” button. Next, you will receive an email from Zoom confirming the creation of your account. When you open this email, you will see a confirmation link at the bottom of your email message from Zoom Company. Click on this link and finish the account creation process. Inviting Your Contacts to the Conference in Zoom. Inviting your contacts means asking people from your contact list to join you in your Zoom conference call. To do this, go to[your ID] where [your ID] is the unique identifier in Zoom assigned to you when you created your account in Zoom. In this URL, you can find your ID after “/meet/” sign which looks like this. /meet/[your ID]. Then click “Join Zoom Conference” button which will appear at the top right corner of your screen when you enter this URL into your browser’s address bar. Now select a date and time for your meeting and invite your contacts using email addresses or by entering their names directly into the “Enter names manually” field below “Enter names manually” field until the name box is full (this takes about 15 seconds. After that press “Save Calendar” button at the bottom of the page. This will save all information about your meeting which you can access later if needed. Now invite some more people if needed by repeating previous steps because every participant must be invited separately before the meeting starts. As soon as all participants are invited, go back to[your ID] web address and press “Join Meeting” button at the top right corner of your screen which will connect you with other participants who are already present at the meeting room on Zoom’s side. As soon as all participants are connected, press “Start Meeting” button which appears at the top right corner of your screen on ZOOM’s side after pressing “Join Meeting” button which was mentioned above step 5. Your meeting will start as soon as someone presses “Start Meeting” button on ZOOM’s side. So, now all participants can see each other live on-screen and speak with each other using microphones or headphones connected to their computers or mobile phones (if they are using a mobile version of Zoom. Note that even if someone doesn’t have a microphone or headphones connected to his/her computer or mobile phone he/she can still hear what others say during the conference call but he/she cannot talk with others directly – he/she needs to use text chat function to communicate with others during this type of online meetings (which can be found at the bottom-left corner on ZOOM’s side. After ending the conference call press “End Meeting” button which appears at the top right corner of your screen after pressing “Start Meeting” button which was mentioned above step 6. Then press “Save & Close” button at the bottom of the page after pressing “End Meeting” button which was mentioned above step 7. All information about this meeting will be saved automatically by Zoom Company and participants can replay important parts using “Replay Recording” button at the bottom right corner of their screen on ZOOM’s side. This replay feature can be used only after ending the call and saving all information about it (steps 8-10. Note also that it is possible to record all meetings held on ZOOM’s side and then share them with others by uploading them onto social media websites such as Vimeo or YouTube or simply by sending links to those who were not able to attend those meetings but who are interested in watching recordings of those meetings afterwards (you may choose any one of these options depending on what suits you best. At the end, I should mention that there are many other functions that you can use while using ZOOM such as video chat (you can switch between text chat and video chat), sharing documents (you can upload files on ZOOM), etc., but I just mentioned most important things here which are needed for integration between HubSpot CRM and Zoom (you know why I mentioned integration between these two tops previously. So, now I would like to give some examples of how HubSpot CRM and Zoom integrate together. 1. Let us imagine that some business owner wants to set up an appointment with her client John Smith from Boston who recently bought a product from her company online store (he bought a product worth $100. She enters his email address [email protected] into her contact list in HubSpot CRM top and saves it there (in order to do this she needs to create an account in HubSpot CRM first. Now she clicks on John Smith's email address in her contacts list to display his profile page where she sees his basic information such as company name, city where he works in, etc., as well as his phone number (his phone number is not available yet because she did not add his phone number into his profile page earlier but she will do it later. If she wants, she can send John Smith an email using her default email client such as Microsoft Outlook or Mozilla Thunderbird program which is equipped with a built-in email client by default so that she doesn't need to download any additional software for sending emails - she just needs to insert John Smith's email address [email protected] into

The process to integrate HubSpot CRM and Zoom may seem complicated and intimidating. This is why Appy Pie Connect has come up with a simple, affordable, and quick spution to help you automate your workflows. Click on the button below to begin.

Page reviewed by: Abhinav Girdhar  | Last Updated on November 09,2022 06:11 pm