Blog Article

Google Forms Review: Discover the Hidden Features That Will Save You Time

Prerna Pundir
By Prerna Pundir | Last Updated on December 12th, 2024 9:35 am

When I first tried Google Forms, I was surprised by how easy it is to collect and organize information. It’s not just for surveys—you can use it to gather feedback, plan events, create quizzes or even collect customer details. I could make a form, add questions, and share it with others in just a few minutes. It also shows results in real time and creates summaries automatically, making it super helpful for saving time and getting clear answers quickly. Another game-changer is Google Forms integration with the entire Google Workspace ecosystem and other third-party tools. By connecting Google Forms with apps like Sheets, Slides and even Slack, I’ve been able to automate workflows and visualize data in ways that save time and effort.

Google Forms is very popular for a good reason. It has a high rating of 4.7 out of 5 stars on Capterra, with over 10,875 reviews. People love how easy it is to use, how flexible it is for different tasks, and how well it supports teamwork. Many users say it’s perfect for things like research, organizing group activities and managing work projects. These reviews show that Google Forms is reliable and helps people make smarter decisions faster.

Top Features of Google Forms


  1. Simple Form Builder

    2. Google Forms makes it easy to create surveys, quizzes or registration forms without needing technical skills. Its simple design lets you quickly add questions, pictures, videos or dropdown menus. Whether you’re planning an event or collecting feedback, Google Forms gives you templates and question types that fit your needs. It’s a user-friendly tool that helps anyone create good-looking forms in minutes.

  2. Real-Time Collaboration

    3. Google Forms lets you work with others on the same form at the same time. You can share the form with team members and allow them to edit or review it together. This makes it easy to get input from others and ensures your form is complete and correct before sharing it. Working together saves time and helps avoid mistakes.

  3. Automatic Data Collection and Organization

    4. Google Forms collects and organizes responses for you in real time, so you don’t need to do it by hand. It stores the answers safely and shows them in charts or tables for easy understanding. You can also send the data to Google Sheets for more detailed analysis. This feature saves time, reduces mistakes and makes managing your data simple and fast.

  4. Customizable Design Options

    5. Google Forms allows you to change the look of your forms to match your style or brand. You can add logos, pick colors and use themes to make your forms more appealing. Whether you’re creating a basic survey or a detailed questionnaire, these options help your forms look professional and stand out.

  5. Integration with Google Workspace and Other Tools

    6. Google Forms works smoothly with other Google tools like Sheets, Docs and Slides, and also with apps like Slack. This helps you connect your forms with the tools you already use. For example, you can send responses to Google Sheets or get alerts in Slack when someone fills out your form. These integrations make your work faster and more organized.

Popular Google Forms Integrations


  1. Google Forms and Discord Integration

    2. The Google Forms and Discord integration is a great tool for community-driven activities. By connecting Google Forms to your Discord server, you can collect responses from your community directly through forms and automatically send updates or results in specific channels. This integration helps streamline the collection of event RSVPs, feedback, or member surveys, keeping all the communication in one place while ensuring quick responses from your Discord community.

  2. Google Forms and Slack Integration

    3. The Google Forms and Slack integration makes teamwork and communication easier. When you connect Google Forms to Slack, you can instantly receive notifications in your Slack channels whenever someone submits a form. This integration is useful for teams who need to stay updated on responses in real-time, whether it's for feedback, survey results, or event registrations, helping you stay on top of things and act quickly on collected data.

  3. Google Forms and Salesforce Integration

    4. The Google Forms and Salesforce integration is ideal for businesses looking to streamline data collection and customer relationship management. By syncing Google Forms with Salesforce, you can automatically capture form responses and create or update records in your Salesforce CRM. This integration helps businesses improve customer segmentation, track leads more effectively, and provide more personalized communication, ensuring that all form data is seamlessly connected with customer profiles in Salesforce.

  4. Google Forms and Squarespace Integration

    5. The Google Forms and Squarespace integration is perfect for website owners who want to collect data from their visitors. By embedding Google Forms on your Squarespace site, you can easily gather information such as feedback, contact details, or registrations. This integration keeps the process simple, allowing you to focus on your website’s design while ensuring the collected data is neatly stored in Google Forms, ready for analysis and follow-up.

  5. Google Forms and Stripe Integration

    6. The Google Forms and Stripe integration is a valuable tool for businesses that need to accept payments or donations. By connecting Google Forms to Stripe, you can create forms that not only collect data but also securely process payments. This integration is especially useful for event registrations, product orders, or fundraising campaigns, allowing you to handle payments and gather information in one smooth process, making transactions easier for both businesses and customers.

What I Like About Google Forms


  1. Easy to Use

    2. One thing I like about Google Forms is how simple it is to use. Whether I’m creating a survey or a quiz, the platform is easy to navigate, even if I’m not very tech-savvy. The form builder is very user-friendly, and I can add questions, images or videos quickly. This makes it easy to get started and finish my forms without a lot of stress or confusion.

  2. Data Security

    3. Google Forms also gives me peace of mind because the data is secure. Since it’s connected to my Google account, I know my forms and responses are protected by Google’s top-notch security systems. This makes it a trustworthy and reliable tool for collecting sensitive information or personal data, ensuring privacy and confidentiality for both me and my users.

  3. Mobile Friendly

    4. Google Forms works well on mobile devices. Whether I’m filling out a form, checking responses, or managing my data, I can do it all on my phone or tablet. This feature makes it easy to use Google Forms on the go and ensures that I can always stay connected, no matter where I am. I can quickly access and manage my forms from anywhere, making it highly convenient for busy people.

  4. Automatic Data Collection

    5. Google Forms automatically collects responses and organizes them for me. I don’t have to worry about writing down or sorting answers by hand. It stores all the data in an easy-to-read format and shows me charts or tables. If I need more details, I can send everything directly to Google Sheets for a deeper look. This helps me save time and stay organized.

  5. Supports Different Question Types

    6. Google Forms offers a variety of question types that I can choose from, such as multiple choice, checkboxes, short answers, and more. This allows me to ask the right questions in the way that makes the most sense. The flexibility in question types ensures that I can gather the exact information I need for any purpose.

What I Didn’t Like About Google Forms


  1. Limited Customization Options

    2. While Google Forms is simple to use, it doesn’t offer as many customization options as some other tools. For example, you can only change the basic colors and themes, but you can’t fully customize the design or layout of your forms. If you're looking for more control over the look of your form, this might be a little frustrating, especially if you want a more unique or branded design.

  2. Limited Advanced Features

    3. Although Google Forms works well for basic surveys and quizzes, it lacks some advanced features that other tools offer. For instance, it doesn’t have as many question types or logic options for more complex forms. This means if you need to create a detailed survey or something with conditional questions, you might find Google Forms too simple.

  3. No Built-In Payment Collection

    4. Google Forms can’t accept payments directly through the form, which can be an issue if you’re trying to sell something or collect registration fees. While you can add links to payment sites, it doesn’t have an easy way to handle transactions within the form itself. This limits its use for businesses that need payment processing.

  4. Basic Reporting Features

    5. Google Forms does a good job of collecting responses, but its reporting features are quite basic. While it shows answers in a simple chart or table format, it doesn’t offer in-depth analytics or advanced reporting tools. If you need detailed reports or more analysis options, you might find Google Forms a bit too limited.

  5. No Advanced Integrations

    6. While Google Forms integrates well with Google Sheets and a few other apps, it doesn’t have as many advanced integrations with third-party tools. If you’re using other software for your business or marketing, you might find that Google Forms doesn’t connect as smoothly with those tools as other platforms do. This can make it harder to automate processes or link your data with other systems.

Pricing

Google Forms is part of Google Workspace, which offers flexible pricing plans to meet the needs of different businesses.

  1. Business Starter

    2. For $6 per user per month with a one-year commitment, the Business Starter plan includes 30 GB of pooled storage per user. This plan also offers up to 100 participants in video meetings and includes basic security and management controls. It’s ideal for small businesses looking for a reliable tool at an affordable price.

  2. Business Standard

    3. For $12 per user per month with a one-year commitment, the Business Standard plan offers 2 TB of pooled storage per user. This plan adds features such as 150 participant video meetings with recording and noise cancellation, appointment booking pages, email layouts, and mail merge. It’s an excellent choice for businesses that need more advanced tools and greater storage.

  3. Business Plus

    4. At $18 per user per month with a one-year commitment, the Business Plus plan provides 5 TB of pooled storage per user. You also get 500 participant video meetings with recording, attendance tracking, and noise cancellation. In addition, this plan offers enhanced security, including Vault and advanced endpoint management, as well as advanced email features like appointment booking and mail merge. It’s perfect for businesses with growing needs and higher security requirements.

  4. Enterprise

    5. For enterprise-level needs, pricing is available by contacting Google sales. This plan includes 5 TB of pooled storage per user, with the ability to request more. It also provides up to 1000 participants in video meetings, in-domain live streaming, advanced security and compliance controls, and enhanced support. The Enterprise plan is designed for large organizations that need powerful tools for collaboration, security, and compliance.

You can save 10% when you purchase Google Workspace through Appy Pie. This discount makes it even easier for businesses to access powerful tools at a great price!

Final Thoughts

Google Forms is a great tool for anyone who needs an easy way to collect information. It’s simple to use, offers real-time collaboration, and integrates well with Google Workspace. While it may lack some advanced features and customization options, it’s perfect for basic surveys, quizzes, and feedback collection. The pricing plans are affordable, and you can save 10% when you purchase through Appy Pie. If you’re looking for a straightforward and reliable tool, Google Forms is a solid choice for your business.

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