5 Best Meeting Agenda Templates and Examples
Clueless participants, and speakers digressing from the main topic, make a business meeting unbearable to attend. Not only are such meetings a total waste of time, but they also drain you of your energy spoiling the rest of the working hours.
The perfect solution for such team meetings is to implement a meeting agenda. Combined with the best productivity apps, meeting agendas can not only help keep discussions on track but also keep you from clocking in many unproductive hours.
Just as workflow automation streamlines tasks within a workflow, a team meeting agenda streamlines all elements of a discussion giving participants clear expectations of what needs to be accomplished before, during, and after a meeting.
In this blog, we’ll explore what these are all about and learn the key steps involved in creating one. Along with that, we’ll also check out some meeting agenda templates and examples.
Why do you need an agenda for every meeting?
Has it happened to you that you joined a meeting to discuss some crucial business-specific topics only to discover that the meeting has digressed towards non-essential discussions? It doesn’t matter if you’re the
Well, this and many other reasons are why you need an agenda for every team meeting.
- Reduces Wasted Time and Resources
- Allows Other Speakers to Prepare
- Encourages Participation
- Keeps You on Track
- Ensures Important Topics are Covered
With the help of an agenda, everyone would have a clear idea of what to expect from the meeting, and what they would miss out on if they were late. This would ensure better understanding among team members and reduce wastage of time as others wouldn’t have to be brought up to speed.
Another benefit of having an agenda for the meeting is allowing speakers to be prepared beforehand. If you’ve invited guests to your meeting, an agenda would be helpful, not to mention courteous.
Every meeting that has a clear outline enables employees to speak and participate more freely. It also allows participants to include questions on different topics that are mentioned in the agenda.
Perhaps the most important advantage of having an agenda is that it keeps the discussion on track. When you have the discussion items in front of you as a reference, it becomes quite easy to stay focused and not waste time.
By making sure that all important topics are covered, you can cut down on the need to hold regular meetings. It also ensures that you get the most out of every meeting. While every business meeting is essential, it does take out a lot of hours which could otherwise be spent on working. Having an agenda ensures that you cover as many topics as possible in a single meeting.
How to write a meeting agenda?
Now that we’ve explored some key benefits of having an agenda for a meeting, we’ll now understand how to write effective agendas.
Here are five simple steps you can follow to create the perfect meeting agenda:
- Establish the meeting type
- State the objective of the meeting
- Identify specific meeting topics
- Allocate time to discuss each topic
- Include a list of necessary documents
It is vital to inform your team about the type of meeting they will be attending, as it avoids confusion. To ensure that they’re not caught off guard, convey the meeting type within the agenda.
By clearly stating the objective of a meeting your team members get a heads-up and will bring any essential information, reports, or documents with them to the meeting.
Once you’ve zeroed in on your meeting goal, the next logical step is to make a list of topics that you want to discuss with your team. The key here is to select topics that are relevant to all team members to make the discussion more engaging.
Time is expensive. Therefore make sure to divide your meeting time among all topics. This way you’ll ensure that you utilize time efficiently.
Perhaps the best way to make your meeting most productive is to share all project documents ahead of the meeting. This will set the right context for every attendee or participant, enabling them to contribute better to the discussion.
Meeting Agenda Templates
To make things even simpler, we’ve added a few commonly used meeting agenda templates that you can use at any time. Just scroll down and select the template you prefer for your meeting.
Template 1 – Corporate Meeting Agenda Example
Template 2 – Committee Meeting Agenda Example
Template 3 – Short Meeting Agenda Example
Template 4 – Basic Meeting Agenda Example
Template 5 – Basic Meeting Agenda Example
Never have another unproductive meeting ever again. Use meeting agendas to organize, plan, and manage your meetings with ease. When you’re able to collaborate better, your team will be able to focus more on amping up their productivity. With the help of one of the best workflow automation software like Appy Pie Connect, managing your meetings and tasks are much easier than before!
Connect lets schedule meetings automatically integrate multiple apps, manage your tasks and do a lot more. Which is why we suggest you get started right now!
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